Privacy Compliance Assistant

ITV Consumer Limited 2024; City of Westminster; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading media company is seeking a Privacy Compliance Assistant to ensure data protection compliance across operations. Responsibilities include managing data subject rights requests and maintaining privacy records. The ideal candidate has at least 2 years of experience in data protection and excellent organizational skills. This role offers flexible working and a supportive environment.

Benefits

Flexible working options

Generous holiday allowance

Annual bonus opportunity

Competitive pension contributions

Wellbeing and volunteering days

Qualifications

• 2+ years of experience in data protection or information governance.
• Knowledge of DPA, GDPR, and personal data breaches.
• Experience in the media industry is preferred.

Responsibilities

• Fulfill data subject rights requests and manage privacy mailboxes.
• Maintain data protection registrations and track DPO appointments.
• Support data protection policy communication and training.

Skills

Communicating effectively

Organizational skills

Attention to detail

Collaborative teamwork

Education

Graduate level ability

Job description

Overview

ITV's dynamic and forward-thinking Data Privacy team is looking for a Privacy Compliance Assistant to join us on a full-time, permanent basis. Reporting to the Global Privacy Programme Manager, this role plays a key part in supporting ITV's Data Privacy Compliance Team. You'll help ensure data protection compliance across all ITV operations, with a focus on managing data subject rights, maintaining privacy records, and supporting compliance monitoring. This is a varied and collaborative role, working closely with teams across the business to support both daily operations and broader privacy initiatives.

Responsibilities

• Coordinating and fulfilling data subject rights requests, including data collation, redaction, legal review, and response.
• Managing internal and external privacy mailboxes and post, including correspondence with the ICO and customer/stakeholder queries.
• Maintaining ITV's data protection registrations with relevant supervisory authorities and tracking DPO appointments.
• Supporting the upkeep of ITV's Records of Processing Activities (RoPA) and other data protection inventories.
• Maintaining accurate records of privacy team templates, policies, guidance, and procedures.
• Assisting with communication and rollout of data protection policies and internal awareness campaigns.
• Supporting the logging and investigation of personal data breaches, including tracking remedial actions.
• Monitoring and testing compliance across business units and projects.
• Contributing to the preparation of regular compliance and risk reports.
• Assisting with the design and delivery of data protection training (e.g. live sessions, videos, online modules).
• Using and maintaining privacy tools (e.g. Sightline, Prevalent) and supporting related data processes.
• Providing flexible support to the wider Global Data Protection team on key projects and initiatives.

Qualifications / Requirements

• Work experience demonstrating a graduate level ability
• 2 + years operations experience working in data protection or information governance in any organisation
• Prior knowledge of DPA, GDPR, especially in relation to RoPA, data subject rights requests and personal data breaches.
• Experience working in the television / media industry or with television / media industry clients would be preferred
• Excellent communication and organisational skills
• Experience of implementing and monitoring business processes
• Experience of owning and delivering small projects
• Relevant, practical privacy experience, in particular of operational data protection or information management processes and compliance frameworks.
• Understanding of international privacy laws and regulations, and awareness of current privacy issues.
• Ability to review and assimilate large amounts of information and to use a high degree of attention to detail to use the information to create accountability documentation, assessments, and advice.
• Ability to work proactively and collaboratively with various key ITV teams, including other ITV compliance, legal and business affairs teams, commercial teams, production teams, HR teams, and Group Tech teams, among others.
• Ability to manage a high volume workload which requires prioritisation of work to meet deadlines.
• Proactive collaboration with ITV teams and support from legal and local office teams as needed.

Benefits

• Flexible working with a range of options
• Generous holiday allowance, plus you can buy more
• Annual bonus opportunity
• Competitive pension contribution
• Save as you earn - with an opportunity to buy ITV shares
• Wellbeing and volunteering days plus a wide range of opportunities to help you live a balanced and healthy life

More about our benefitsCorporate Teams Working smart and working fast, we're behind the most talked-about brands. Discover more about the teams making sure everyone at itv has a life outside of work. Find out moreWhat is the magic of ITV? It starts with a simple love of television. Watching it, creating it, talking about it. Whether it's daytime or primetime, for downtime or anytime. We're inspired by our audiences. Who helps shape what we make. Standing shoulder to shoulder with them. Because what matters to them, matters to us. Starting conversations. Winning hearts. Changing minds and sometimes even society itself. Big or small, what we make makes an impact.