PPM Scheduling Manager

Linaker Ltd; Old Boston; On-site; GBP 40,000 - 60,000; Full time

Job summary

A national maintenance service provider based in the UK is looking for an experienced Planned Preventative Maintenance Scheduling Lead. The role involves planning and coordinating scheduled maintenance for various clients while ensuring compliance with regulations. Candidates should have over 3 years of experience in PPM management, strong team leadership skills, and familiarity with CAFM systems. The position offers competitive salary and benefits including 25 days holiday, private health care, and opportunities for career progression.

Benefits

25 days holiday plus bank holidays

Cycle to Work salary sacrifice scheme

Private healthcare and life insurance

Qualifications

• 3+ years of experience managing PPM through CAFM systems.
• Strong team management skills with a background in PPM Scheduling.
• Technically confident in electrical and mechanical environments.

Responsibilities

• Overseeing the planning and scheduling of all PPM activities.
• Coordinating engineers and subcontractors for timely service.
• Monitoring KPIs and driving the performance of scheduled maintenance.

Skills

Management of PPM

Team coordination

Stakeholder communication

Analytical skills

Knowledge of JobLogic

Tools

CAFM systems

Job description

WELCOME TO LINAKER

At Linaker, we don’t just keep buildings running — we keep business moving. With over 30 years of expertise in maintaining operationally sound and compliant workplaces, we support leading organisations across the UK with trusted, technical maintenance services.

We are seeking an experienced and proactive Planned Preventative Maintenance (PPM) Scheduling lead to oversee the planning, coordination, and delivery of scheduled maintenance across a diverse national portfolio. From complex facilities to high-volume service contracts, you’ll play a critical role in performance, compliance, and efficiency — managing engineers, subcontractors, and systems to ensure maintenance lands where and when it matters.

ABOUT THE ROLE

This role supports a broad range of commercial clients, spanning large-scale facilities and high-volume service contracts across multiple sectors.

You will be responsible for overseeing the planning, scheduling, and execution of all PPM activities, ensuring full compliance with statutory regulations and service level agreements. Operating through CAFM and client systems, you will manage engineer and subcontractor deployment, monitor KPI performance, and drive service efficiency across all sites. This is a key role in maintaining operational excellence, compliance, and cost-effective maintenance delivery.

WHAT YOU WILL BE RESPONSIBLE FOR

As PPM Scheduling lead, you’ll take ownership of :

• Planning and overseeing all scheduled maintenance activities across client sites
• Using CAFM and client systems to manage asset registers, PPM schedules, and tasks
• Coordinating engineers and subcontractors to ensure timely service delivery
• Ensuring statutory compliance across disciplines (fire, water, lifts, electrical)
• Monitoring SLAs, generating performance reports, and driving continual improvement
• Leading internal audits and supporting quarterly client reviews
• Maintaining documentation (RAMS, permits, schedules) and system accuracy
• Mentoring a small team in CAFM usage and maintenance coordination

WHAT WE ARE LOOKING FOR

• 3+ years’ experience managing PPM through CAFM systems
• Strong team management skills, with a background in PPM Scheduling
• Knowledge of JobLogic is a plus (but not essential)
• Solid understanding of statutory compliance requirements, RAMS and PPM
• Strong coordination and stakeholder communication skills
• Technically confident with electrical and mechanical environments
• Analytical mindset with ability to interpret KPIs and performance trends
• Proactive, organised, and comfortable in fast-paced operations
• Experience in multi-trade national scheduling.
• People-focused leader with a collaborative approach

THE PACKAGE

25 days holiday plus bank holidays

Core Hours: Monday - Friday 8:00am - 17:00pm

Competitive starting salary

Holiday buy & sell scheme

Paid Volunteering Day

Cycle to Work salary sacrifice scheme

Private health care and life insurance (after qualifying period)

Genuine career progression within a growing technical maintenance provider