Pharmacy Homecare and Purchasing Support Assistant

Nottingham University Hospitals NHS Trusts; Nottingham; On-site; GBP 22,000 - 28,000; Full time

Job summary

A leading healthcare organization in the UK is seeking a Pharmacy Homecare and Purchasing Support Assistant to join their Medicines Purchasing team. The ideal candidate will assist with financial management and purchasing tasks, ensuring accuracy and adherence to deadlines. Candidates should have at least 4 GCSEs, proficiency in IT, and previous experience in a business environment. The role offers a chance to make a significant impact within the Pharmacy Department while working in a supportive team.

Benefits

Personal development opportunities

Diversity and inclusion initiatives

Qualifications

• 4 GCSEs or equivalent including English and Maths.
• Experience in a business or office environment.
• Knowledge of Pharmacy terminology or products.

Responsibilities

• Support the financial management of the Pharmacy Department.
• Receive and accurately record purchase invoices.
• Organise and file relevant financial documents.

Skills

Organisational skills

Communication skills

IT proficiency

Confidentiality

Education

Minimum 4 GCSE's or equivalent (A-C)

NVQ Level 2 in business administration or equivalent

NVQ Level 2 in accounting

Tools

Microsoft Office (Excel)

Job description

Go back Nottingham University Hospitals NHS Trusts

Pharmacy Homecare and Purchasing Support Assistant

The closing date is 23 January 2026

Nottingham University Hospitals NHS Trust is currently has an exciting opportunity for a Pharmacy Homecare and Purchasing Support Officer to work within our Medicines Purchasing team.

You will work closely alongside a team of experienced technical, professional purchasing administration staff to maintain and develop a high standard of financial performance to the Departments.

You need to have experience in purchasing or financial processing tasks, with a meticulous eye for detail, and able to turn round large volumes of work accurately to tight deadlines. Experience of working in a busy financial environment is ideal.

Main duties of the job

The post holder's primary focus will be to support the financial and business management of the Pharmacy Department and of the Trust as a whole by providing general finance and business support to the NUH Pharmacy Purchasing team.

About us

With over 19,000 staff, we are one of the biggest employers in the city with a central role in supporting the health and wellbeing of our local population. We play a leading role in research, education and innovation.

Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at NUH we will endeavour to turn your job into a career!

We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are striving to be better represented at NUH

Job responsibilities

To be part of the Pharmacy Medicines Finance team and assist in providing financial, performance and business management services to the Department.

Receive purchase invoices, dating and filing appropriately.

Accurately record the relevant invoice details on delivery notes, (invoice number, date and cost) checking information and signature, and check that goods charged for have been delivered, prior to separating the documents for processing.

Ensure that all necessary paperwork is filed in a timely and orderly manner to allow swift and easy retrieval of records.

Maintain relevant computerised records and other financial documentation, complying with audit requirements.

Pass a designated section of invoices for payment via the Pharmacy computer system, checking for accuracy of supply, price, VAT and settlement discounts

Check any discrepancies from the expected price by checking contract information, the local agreement file, price lists and other sources. Refer queries to the Purchasing Manager/Deputy or Senior Pharmacy Homecare Business Officer.

Check monthly statements and chase any outstanding invoices.

To assist in receiving goods onto the Pharmacy computer system then file the delivery notes appropriately.

Provide cover for homecare and purchasing staff in their absence, as dictated by need and determined by the Advanced Technician Medicines Homecare or Pharmacy Purchasing Manager/Deputy. Work closely with the Homecare and Purchasing Officers to ensure that cover is arranged and workload processed in a timely and organised manner.

When required, assist with the processing of pharmaceutical invoices and credits.

Ensure segregation of the ordering, receiving, invoicing and payment of specific orders whilst performing these duties.

Ensure confidentiality is maintained at all times, for example concerning issues of business sensitivity, personnel information and patient confidentiality.

Organise and plan workload to ensure the integrity and timeliness of financial data, and to ensure both financial and operational deadlines are met, liaising with the Pharmacy Purchasing Manager/Deputy, Homecare Leadership team, Homecare and Purchasing Support Officers and Business Support Assistants.

Undertake relevant administrative duties as necessary, including telephone answering, photocopying, maintenance of accurate filing systems and dating/distribution of Stores mail.

Follow procedures for the processing of financial paperwork.

Participate in Team meetings to identify and resolve problems and suggest potential improvements to business systems and processes, supporting improvements where required.

Undertake any other duties applicable to the grade/post as required.

Person Specification

Planning and organisation skills

• Good organisational skills; able to meet deadlines and work accurately under pressure.

Training and Qualifications

• Minimum 4 GCSE's or equivalent at grade A-C (level 4-9), including English and Maths.
• NVQ Level 2 in business administration or equivalent, OR relevant experience at this level.
• NVQ Level 2 in accounting

Experience

• Experience of working in a business or office environment
• Experience of financial processes
• Good level of experience of IT, in particular Microsoft office including good Excel spreadsheet skills
• Knowledge of Pharmacy terminology or pharmaceutical products

Communication and relationship skills

• Good verbal and written communication skills

Analytical and Judgement skills

• Able to handle sensitive information confidentially
• Able to analyse simple data and take appropriate actions

Physical skills

• Able to achieve both speed and accuracy when undertaking financial data tasks, whilst experiencing frequent interruptions
• Able to use a keyboard for a large part of the day

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Nottingham University Hospitals NHS Trusts