Personal Secretary

NHS National Services Scotland; Carluke; On-site; GBP 25,000 - 35,000; Full time

Job summary

A prominent healthcare organization in Carluke is seeking a dedicated Secretary to provide comprehensive administrative support to the Senior Manager. The ideal candidate will possess strong communication and organizational skills, along with at least 3 years of secretarial experience or equivalent qualifications. Responsibilities include ensuring the smooth running of the office and liaising with various staff members. The position offers a full-time, permanent contract with competitive benefits including substantial annual leave and NHS pension membership.

Benefits

27 days annual leave

Membership of NHS Pension Scheme

Paid sick leave

Occupational health services

Employee counselling services

Work-life balance policies

Qualifications

• 3 years experience in a secretarial position.
• Good knowledge of Microsoft packages.
• Strong time management skills.

Responsibilities

• Provide secretarial and administrative support to Senior Manager.
• Ensure smooth running of the office.
• Liaise with staff at all levels.

Skills

Excellent communication skills

Organisational skills

Self-motivated

Ability to work under pressure

Accurate keyboard skills

Proficient in audio typing

Education

HNC/SVQ in Secretarial Studies

Tools

Microsoft Office

Job description

The Role

To provide an effective, efficient and comprehensive service to the Senior Manager incorporating a range of secretarial and administrative duties to ensure the smooth running of the office

NHS Lanarkshire

Have you always wanted to work with NHS Lanarkshire? Then this might be the opportunity for you to join Team Lanarkshire!

Here at NHS Lanarkshire, we put the patient at the heart of everything we do. Each colleague within the organisation plays a key role in how we deliver our healthcare services.

We proudly serve a population of 655,000 across rural and urban communities in both North and South Lanarkshire. NHS Lanarkshire is comprised of Acute Services (which currently provide hospital based services over 3 main sites), Corporate & Property & Support Services, North and South Lanarkshire Health and Social Care Partnerships which provide integrated primary healthcare and social care services to local communities and surrounding areas.

What we\'ll need you to bring

• Self-motivated person with excellent communication and organisational skills.
• 3 Years experience in a secretarial position

Or

• Equivalent relevant qualifications (HNC/SVQ in secretarial studies) and 2 years secretarial experience
• Good knowledge of Microsoft packages and accurate keyboard skills.
• Excellent time management skills.
• Ability to liaise with staff at all levels
• Ability to work under pressure.

Please note for all vacancies where a driving licence is required this must be a full UK/EU/EEA licence.

It would be great if you also have

• HNC/SVQ in Secretarial Studies
• Understand a range of administrative processes and procedures
• Working knowledge of NHS appointment systems
• Knowledge of Microsoft Office and database systems
• Knowledge of confidentiality and data protection
• Proficient IT skills which include working knowledge of Microsoft Office packages
• Self-Motivated with excellent organisational skills and the ability to prioritise work and work on own initiative
• Ability to work as part of a team
• Proficient in audio typing
• Excellent telephone manner
• Self-motivated person

Contract type

• Permanent
• Full Time
• 37 hours

Location and Working Pattern

This role will be based in Management Team Admin within Carluke Community Health Centre

The working pattern for this role is Monday to Friday.

Whilst this advertisement may be for a specific post(s) in a particular location, applicants who are shortlisted for interview may be considered for similar vacancies in alternative locations.

Looking to find out more?

If you\u2019re looking to find out more, then we would love to hear from you!

Please contact Eilidh McMillan, Management Team Secretary on [e-mail]

For enquiries regarding the application form or recruitment process, please contact Stephanie McNeill, Recruitment Administrator on [e-mail] (Please remember to include the job title and reference number in your email)

Why NHS Lanarkshire?

Join us and you will discover a supportive environment where you will have the chance to add to your skills and further your career.

Some of NHS Lanarkshire\u2019s benefits include:

• A minimum of 27 days annual leave increasing with length of service

• A minimum of 8 days of public holidays

• Membership of NHS Pension Scheme, with life insurance benefits (for more information on the NHS Pension Scheme visit the Scottish Public Pension)

• Paid sick leave increasing with length of service

• Occupational health services

• Employee counselling services

• Work-life Balance policies and procedures

NHS Lanarkshire have a range of support services on topics that can impact both on your working and personal life including occupational health, spiritual care and independent counselling. This support can be accessed using the links on this page.

Further Information

For more information on the role, please refer to the Job Description. If you’re looking for more information on the recruitment process, organisation or the services we provide, please refer to our information pack, or our recruitment webpage.

Additional Information for Applicants

• Posts close at midnight on the indicated date. However, if there are a high level of interest in this position, we may close the advert once sufficient applications are received. Please complete and submit your application early.
• For help to complete an application on Jobtrain please follow this link: https://www.careers.nhs.scot/how-to-apply/application-process/
• Please check your e-mail regularly (including junk & spam folders) as well as your Jobtrain account for updates.
• We recommend using the Internet Browser \"Google Chrome\" or \"Microsoft Edge\" when using Jobtrain
• Once you have submitted your application form you will be unable to make any amendments

NHS Lanarkshire is dedicated to building a diverse workforce where everyone can thrive, develop, and succeed based on their skills, knowledge, and talent—regardless of race, disability, gender, sexual orientation, or care experience or any other dimension that can be used to differentiate people from one another.

*Care experienced applicants include those who have lived with foster parents, kinship carers, or in residential/secure children’s settings.

Candidates should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools, or other third-party assistance to generate, draft, or significantly modify responses is strongly discouraged. By submitting your application, you confirm that all answers are your own work, reflect your personal knowledge, skills and experience, and have not been solely produced or altered by AI or similar technologies. Failure to comply with this requirement may result in your application being withdrawn from the application process.

Right to Work within the UK

NHS Lanarkshire has a legal obligation to ensure that it does not employ any worker who has not been granted the relevant permission to work in the UK.

We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category. UK Visas & Immigration rules are available at the text below.

Prospective applicants are encouraged to check eligibility in advance of applying for vacancies in NHS Lanarkshire.

Please note that all Band 1 and Band 2 posts are not eligible for sponsorship through the Skilled Worker route.