Personal Assistant/Executive Secretary

Brook Street; Belfast; On-site; GBP 40,000 - 60,000; Full time

Job summary

A Public Sector Recruitment Firm in Belfast seeks a Personal Assistant to manage diaries, handle correspondence, and provide administrative support to the executive team. Candidates should have at least 5 GCSEs including English and a year of experience in similar roles. The position offers £13.53 per hour with hybrid working options, free gym access, and on-site parking.

Benefits

Full training and induction

Hybrid working

Free on-site car parking

Free on-site gym

Well-being and games rooms

Competitive rates of pay

Qualifications

• Minimum 5 GCSEs at grade C or above.
• At least one year's experience as a personal/executive assistant.

Responsibilities

• Manage diaries and arrange meetings.
• Handle telephone calls, emails, and correspondence.
• Provide administrative support to senior management.
• Take minutes at meetings.
• Assist with events and meetings logistics.

Skills

Good communication and interpersonal skills

A high level of initiative, drive and motivation

A high level of confidentiality and discretion

Reliability under pressure and willingness to accept responsibility

Ability to work on own and as part of a team

Well developed organisational skills

Education

5 GCSEs at grade C or above including English

Tools

MS Office (Excel, Outlook, Word)

Job description

Overview

Brook Street (UK) Ltd are recruiting Personal Assistant`s for our leading Public Sector client Education Authority Northern Ireland located in their Belfast Office. You will be confident in Minute taking and the use of MS Packages such as Excel, Outlook, and Word. You will be proficient in daily use of spreadsheets and databases and will conduct typing and word-processing duties as necessary.

Role purpose

ROLE PURPOSE: primarily diary/calendar management and email inbox monitoring and management to include dealing appropriately and promptly with correspondence and follow up for the senior leadership team.

Main duties and responsibilities

• Managing Diaries and arranging meetings.
• Dealing with telephone calls, emails and correspondence promptly including appropriate follow up and redirection.
• Providing administrative support to the Comptroller and Auditor General, Chief Operating Officer and 6 Directors as may be required including drafting response to correspondence and data collation
• Taking minutes at various meetings.
• Supporting events and meetings with setup arrangement and hospitality as required.
• Full word processing, spreadsheet and database service.
• Photocopying
• Providing hospitability as appropriate
• Maintaining and updating knowledge by identification of own training and development needs, updating skills and attending relevant training courses as agreed with manager.

The post holder will also be expected to demonstrate NIAO's commitment to the principles of equality, fairness and diversity in the way in which you deal with others.

Qualifications and experience

1. A minimum of 5 GCSEs at grade C or above to include English Language.
2. At least one year's experience of personal assistant/executive assistant duties supporting senior management, gained within the last 5 years.

Knowledge and practical experience of word processing, spreadsheets and databases.

Skills and attributes

1. Good communication and interpersonal skills
2. A high level of initiative, drive and motivation
3. A high level of confidentiality and discretion
4. Reliability under pressure and willingness to accept responsibility
5. Ability to work on own and as part of a team in a busy office;
6. Well developed organisational skills

You will benefit from

• Full training and induction
• Hybrid working providing up to 2 days WFH per week
• Free on-site car parking and EV charging / bike parking
• Free on-site gym with changing/shower facilities/
• Well-being and games rooms.
• Competitive rates of pay
• Brook Street (UK) Ltd back-office support and mentoring

The rate of pay is £13.53 per hour, working 37 hours per week

If you would like to apply for this role, please email your CV via the Apply link.

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.

In cases where we have a high volume of ex-military candidates/military spouses/partners, Brook Street will interview the best candidates from within that group.