Personal Assistant

NHS; Tees Valley; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading healthcare provider in the Tees Valley is seeking two Personal Assistants to join a proactive team supporting Executive Directors across multiple sites. The role demands excellent organizational skills, experience in diary management, and advanced knowledge of MS Office Suite. Candidates must possess a GCSE in Maths and English and demonstrated experience in a similar position. This position offers a fast-paced environment with a focus on comprehensive support for leadership teams.

Benefits

Leadership and improvement training

Supportive team environment

Qualifications

• Demonstrable proven experience of working as an Executive Assistant or in a similar role.
• Experience of dealing with confidential and sensitive information.
• Ability to adapt rapidly to a changing complex environment.

Responsibilities

• Providing secretarial/administrative support to Director(s).
• Managing the diaries of the Director(s) promptly.
• Arranging meetings and logging communications for the Director(s).

Skills

Advanced knowledge of MS Office Suite

Excellent management and communication skills

Diary management

Ability to work on own initiative

Analysis of information from multiple sources

Education

GCSE in Maths and English (A-C/4-9)

Vocational Level 3 or equivalent

Tools

MS Office Suite

Job description

Go back South Tees Hospitals NHS Foundation Trust

Personal Assistant

The closing date is 22 January 2026

Please note This role is across South Tees Foundation Trust and North Tees and Hartlepool Trust

An opportunity has arisen for two colleagues to join a team of Executive Assistants (EAs) and Personal Assistants (PA)s who support the Executive Directors and Operational Leadership Team across University Hospitals Tees. This opportunity comes at an exciting time within the University Hospitals Tees.

The role offers a fast‑paced environment and a unique perspective into the workings of the University Hospitals Tees. We are therefore keen to recruit dynamic, proactive and engaging members to this team – who together form the expert administrative resource that ensures our Executive Director and Operational Leadership teams have the requisite support to facilitate the smooth‑running of their diaries, meetings and wider commitments/engagements.

The role will report to the Team Leader on a day‑to‑day basis.

Cross site working is an essential part of the role (at both South Tees Hospitals & University Hospital of North Tees).

Main duties of the job

The following outlines the post holder's key responsibilities (this list is not exhaustive and to the post holder will be expected to undertake other tasks):

• Providing secretarial/administrative support to Director(s) including word processing documents, correspondence, reports as required; Managing the diaries of the Director(s) in an efficient and timely manner;
• Prioritising incoming work and bringing to attention essential items for the Director(s)'s action.
• Ensure that follow up action is taken as required.
• Arranging meetings on behalf of the Director(s)
• Logging and processing post and emails for the Director(s)
• Being a first point of contact for telephone enquiries
• Organising travel for the Director(s)
• Order stationery, equipment and services as required and work with finance colleagues to ensure prompt payment of relevant invoices.
• Providing support to Directorate and Site Level meetings to ensure that they run as efficiently as possible.

Please note that this vacancy may close when we receive sufficient completed applications.

About us

South Tees Hospitals NHS Foundation Trust offers leadership and improvement training to all new staff. This training programme has been designed to support our staff in developing their understanding of leadership and management skills. You will be expected to attend the following training sessions:

o Your Leadership Impacto Leading Your Team to Successo Service Improvement for Beginnerso Developing your Service Improvement Skills

The leadership and improvement programme aims to:o Explore leadership within the NHSo Promote Trust values and behaviourso Develop your leadership effectiveness and skillso Equip you with the necessary knowledge and skills to lead and complete service improvements within the scope of your role.

After you complete these three and a half days of training you will be able to explore further leadership and improvement training opportunities. We also offer further in‑house courses and bitesize programmes through our Leadership and Improvement Team.

Job responsibilities

Please see the full job description and person specification document(s) attached for main responsibilities of the role.

Person Specification

Knowledge & Skills

• Advanced knowledge of MS Office Suite.
• Thorough understanding of administrative procedures.
• Awareness of policies and procedures relating to dealing with confidential data both personal and organisational.
• Working knowledge of filing/data systems including records management.
• Ability to work on own initiative and self-manage workload.
• Able to organise multidisciplinary meetings and events.
• Excellent management and communication skills and knowledge.
• Analysing information from numerous sources.
• Advanced IT/keyboard Skills.
• Complex diary management.
• Ability to adapt rapidly to a changing complex environment.

Experience

• Demonstrable proven experience of working as an Executive Assistant or in a similar role.
• Diary management.
• Experience of dealing with confidential and sensitive information and appropriate maintenance and storage of records.
• Minute taking.
• Experience of MS Office Suite including outlook.
• Experience of communicating at all levels.

Qualifications

• GCSE in Maths and English (A-C/4-9) or Functional Skills (level 2)
• Knowledge of secretarial and administrative procedures and systems, the majority of which are non‑routine, acquired through training and experience to Vocational Level 3 or equivalent; plus knowledge of specialist functional/medical/legal terms, organisational policies and procedures and knowledge and experience to deal with non‑routine issues such as problem solving for an area of work or developing alternative or additional procedures.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

South Tees Hospitals NHS Foundation Trust