Personal Assistant

DHL Supply Chain; Coventry; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A leading logistics company in Coventry is looking for a Personal Assistant to support VPs with event organisation, diary management, and travel coordination. The ideal candidate should have previous experience in a similar role, excellent communication skills, and strong MS Office skills. This full-time position offers hybrid working, a generous pension scheme, and a range of additional perks. Join us to thrive in a fast-paced, inclusive environment where your contributions matter.

Benefits

Free on-site parking

Generous pension scheme with employer contribution

Free confidential 24/7 GP consultations

Hundreds of retail and lifestyle discounts

Affordable loans and savings schemes

Qualifications

• Must be able to prioritise multiple tasks.
• Self-motivated, well-organised, adaptable and resilient.
• Customer-oriented with excellent communication and organisation skills.

Responsibilities

• Support 4 VP's with event organisation and data collation.
• Manage diary and email, travel booking, and meeting materials.
• Coordinate internal and external customer events and adhere to compliance.

Skills

Previous PA experience supporting at an Executive/VP level

Proven experience of travel booking and coordination

Excellent communication skills both verbal and written

Strong MS office skills including Teams, Excel and PowerPoint

Excellent organisation skills

Good knowledge of technology (smartphones, PCs)

Job description

Position: Personal Assistant
Location: Ryton, Coventry (CV8 3LF) - Hybrid working
Work pattern: Monday to Friday. Day time hours (08:00-16:00 / 09:00-17:00) Flexibility is required for infrequent overnight stays for UK based meetings.
Contract Type: Permanent, Full-time

Are you ready to be the ultimate right-hand person? Join DHL Supply Chain as a Personal Assistant and support our amazing Vice Presidents and Senior Leadership Team! If you love organising, juggling schedules, and keeping things running smoothly in a fast-paced environment, this is the perfect role for you. Bring your energy and creativity to help us deliver top-notch service while having a blast along the way!

A TYPICAL DAY MAY INVOLVE

• Supporting 4 VP's within the Manufacturing Logistics Senior Leadership Team in terms of key event organisation, data collation, local communications, event planning and collation of data packs
• To coordinate activities through the provision of comprehensive and confidential PA support, including diary and email management, travel management, and meeting planning and material preparation
• Travel Management - booking travel, transfers and hotels as required
• Proactively arrange the required regular meetings, produce agenda and accompanying material, attend meeting, produce actions and send out in a timely manner
• Coordinate the effective business administration of travel, business expenses, company credit cards and other associated information including Purchase Orders
• Ensuring Compliance and other company policies including approvals are adhered to
• Organisation and coordination of internal and external customer events; External Speaker events, liaising with third parties (Hotels, Audio Visual, Key speakers, gifts) to negotiate best price in line with budget

THIS ROLE WOULD SUIT PEOPLE WHO

• Previous PA experience supporting at an Executive/VP level is essential
• Proven experience of travel booking and coordination
• Excellent communication skills both verbal and written
• Strong MS office skills, including Teams, Excel and PowerPoint
• Excellent organisation skills and able to prioritise multiple tasks
• Being a trusted member of the team, able to confidently build relationships and managing queries from all levels of seniority
• May be required, on occasions, travel to other DSC sites as appropriate
• Good knowledge of technology - Smart phones, PC/laptop, tablets.
• Are self-motivated, well-organised, adaptable and resilient with the ability to respond to challenging priorities with a sense of urgency and pace.
• Have been customer oriented with excellent communication and organisation skills.

WHY JOIN US?

• Free on-site parking
• Join our generous pension scheme and benefit from an 8% employer contribution, alongside a 4% employee contribution
• Free confidential 24/7 GP consultations
• Hundreds of retail and lifestyle discounts
• Affordable loans, savings schemes and free mortgage advice
• Visit https://careers.dhl.com/global/en/working-at-dhl-supply-chain to learn more

WHO WE ARE

We're the global leaders in supply chain management with 188,000 people in over 50 countries. Our expert teams work together to deliver for our customers across a range of industries including retail, automotive, healthcare and more.

BUILDING AN INCLUSIVE WORKPLACE

At DHL, we're all about creating a workplace where everyone's skills and experiences matter, and where you can be your true self every day.

As proud supporters of the Armed Forces Covenant, we value the skills and experience of ex-service personnel and are dedicated to helping our veterans find jobs.

Please be aware that interviews are provisionally scheduled to take place during the week commencing 8th December. Applications received after this date may not be considered but will be added to our talent pool for future opportunities, subject to your consent. Please also be aware that we review applications continuously and where we have a large number of applications the application period may close ahead of the provisional interview date. To ensure your application is considered we recommend submitting it as early as possible.