PCN Administration and Finance Assistant

NHS; Exeter; Hybrid; GBP 15,000 - 20,000; Part time

Job summary

A local healthcare provider in the UK seeks a part-time PCN Administration and Finance Assistant. The role offers flexibility with home-based working and involves administrative tasks as well as bookkeeping using QuickBooks. Candidates should have experience in healthcare settings, excellent communication skills, and the ability to work independently and as part of a team. This position requires a clean driving license and offers a supportive working environment with opportunities for personal development.

Benefits

Membership of the NHS pension scheme

Flexible working options

Supportive working environment

Qualifications

• Experience of administrative duties and working in a healthcare setting.
• Knowledge of QuickBooks accounting Program and experience with the general public.
• Ability to communicate and understand project needs effectively.

Responsibilities

• Undertake a broad spectrum of administrative duties.
• Maintain financial records of the PCN using QuickBooks.
• Arrange and administer PCN training and meetings.

Skills

Excellent communication skills

Problem solver

Good organisational skills

Experience in Bookkeeping

Ability to use own initiative

Education

GCSE Maths and English at Grade C or above

NVQ Level 2 in Health and Social Care

Tools

QuickBooks

Microsoft Excel

MS Office

Job description

PCN Administration and Finance Assistant

This role is advertised on behalf of the Culm Valley Primary Care Network

This is an exciting role for an experienced administrator/bookkeeper that can be primarily home based with flexible working between the hours of 9 and 4. Some meetings with PCN staff and stakeholders will be required within the PCNs area of responsibility.

Our practices are based in Cullompton, Sampford Peverell, Hemyock and Silverton all of which are in Devon.

The role is for 12 hours per week and the successful applicant will support our Clinical Director with all aspects of administration and financial support. The role will be varied and the postholder will support the Leadership team at all PCN meetings and play an active part in structuring the PCNs provision of services across the Culm Valley area.

The postholder will need to be available on Tuesday mornings between 9 and 12 to attend weekly meetings with the Clinical Director and Monthly meetings with the wider Leadership team, these will mainly be held on Microsoft teams but quarterly meetings are held at one of our above mentioned sites.

The postholder will also occasionally be required to attend other ad hoc meetings on behalf of the PCN at locations within Devon.

A clean driving licence is necessary.

Main duties of the job

TheAdministration & Finance Assistant will be responsible for undertaking awide range of administrative duties and the provision of financial informationto the Primary Care Network (PCN) multidisciplinary team.

Duties can include, but are notlimited to, administration and monitoring of PCN projects, input and maintenanceof PCN financial records, administration of all reimbursable schemes and provisionof general administration support to the PCN Leadership team.

The post-holder will be an integralpart of the PCN team.

About us

The Culm Valley Primary Care Network is a collaborative venture between the following Primary Care GP practices.

College Surgery - Cullompton

Sampford Peverell Surgery - Sampford Peverell

The Blackdown Practice - Hemyock

Wyndham House Surgery - Silverton

All of the PCN practices work in Devon

Together we provide services to 38,500 patients, providing evening and weekend appointments, Covid vaccination clinics, First Contact Physiotherapy, Social Prescribing and enhanced long term condition services under our PCN contract. We also employ at the practices additional staff under the PCN Additional Roles scheme GPs, Pharmacists, Paramedics and various administrative support roles.

The Leadership team is made up of 5 GPs and 4 Practice Managers provided by the 5 practices. The team have worked together for many years and have a great work ethic providing collaborative and innovative leadership.

We offer a supportive environment

Membership of the NHS pension scheme

Job responsibilities

The following are the core responsibilities ofthe role . There may be, onoccasion, a requirement to carry out other tasks. This will be dependent uponfactors such as workload and staffing levels:

Undertake a broad spectrum of administrativeduties commensurate with the role.

Administration of Enhanced Access rota andsubmission of monthly returns.

Maintain financial records of the PCN, inputting to QuickBooks andreporting monthly on financial activity.

Administration associated with PCN clinical activities and reporting to ensure targetedoutcome is achieved.

Provide to the PCN board, population health management information andcompile risk stratification reports.

Administer the Additional roles reimbursement scheme (ARRs), ensuring allstaff employed via ARRs are recorded appropriately on NHS systems and monthlyreimbursement claims are made.

Complete the Monthly workforce data submission for PCN roles.

Arrange Monthly PCN meetings, provide agendas and take minutes arranging follow up of actions where appropriate.

Arrange and administer any required PCNtraining, including protected learning events. Where training costs are reimbursable ensure claims are made asappropriate.

Act as point of contact and project administrator for any PCN providedvaccination Programmes.

Administer PCN compliance with GDPR and datasecurity processes and policies.

Ensure the PCN policies and protocols are up todate at all times. Assist with draftingnew policies as and when required.

Actas the PCN Learning Disability champion

Actas the PCN Carers champion

Becomethe PCN ambassador for promotion of the NHSApp

Undertakeall mandatory training and induction programs

In addition to the primary responsibilities, thisrole has the following wider responsibilities:

Participate in any audits as directed

Participate in local initiatives to enhanceservice delivery and patient care

Support and participate in shared learning

Person Specification

Experience

• Experience of administrative duties
• Experience in Bookkeeping
• Knowledge of QuickBooks accounting Program
• Experience of working with the general public
• Experience of working in a healthcare setting

Qualifications

• A good standard of education with an expectation of having both GCSE Maths and English at Grade C or above, or Functional Skills Level 2 in Maths and English
• NVQ Level 2 in Health and Social Care

Knowledge and Skills

• Excellent communication skills and effective in communicating and understanding project and wider NHS needs
• Competent in the use of MS Office and Outlook
• Excellent in the use of Microsoft Excel. Ability to extract insights from large amounts of data using features such as Tables, Pivot Tables, Conditional Formatting, Look-up and Filters
• Problem solver with the ability to process information accurately and effectively, interpreting data as required
• Ability to use own initiative, discretion, and sensitivity
• Able to get along with people from all backgrounds and communities, respecting lifestyles and diversity
• Ability to work as a team member and autonomously
• Good organisational skills
• Punctual and committed to supporting the team effort
• High levels of integrity and loyalty
• Flexible and cooperative
• Motivated
• Clinical IT system user skills and the ability to extract information
• Demonstrate personal accountability, emotional resilience and work well under pressure
• Knowledge of and ability to work to key policies and procedures

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Contract

Permanent

Working pattern

Part-time,Flexible working,Home or remote working