Payroll & HR Admin Executive

Commercial Hub; Northampton; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading hotel management company in Northampton is seeking a Payroll and HR Admin Executive. This role involves managing payroll for hotels and ensuring high-quality people administration. You'll work closely with managers, handle payroll queries, and support continuous improvement in HR processes. The ideal candidate will have a strong payroll background, excellent communication skills, and prior experience in HR administration. This is a full-time, office-based position offering competitive benefits including discounts on hotel stays.

Benefits

Discounted hotel stays

Discounts at major retailers

Unlimited access to Leisure Clubs

Personal and career development

Employee Assistance programme

Qualifications

• Detail-focused and solutions driven.
• Organised and confident with a proactive mindset.
• Comfortable working with systems and data.

Responsibilities

• Manage monthly payroll and People administration.
• Advise and guide managers on payroll management.
• Run payroll meeting deadlines accurately.

Skills

Strong working knowledge of payroll processes

Familiarity with benefits administration and wage deductions

Excellent numerical, written and verbal communication skills

Confidence using technology

Willingness to embrace new ways of working

Previous experience in a similar payroll or HR administration role

Experience using payroll systems such as EPS and Cintra

Job description

Payroll and HR Admin Executive

We’re looking for an experienced Payroll and HR Admin Executive to join our People team. Detail-focused and solutions driven, you’ll play a vital role in ensuring accurate payroll delivery and high-quality people administration across an allocated group of hotels.

This role reports directly to the Payroll Manager and is part of our People Hub team based in Rugby – Northampton (NN6 7XR). This is a full‑time, office‑based role.

The role

As Payroll and HR Admin Executive, you’ll be responsible for managing monthly payroll and People administration, while advising and guiding managers to help them manage payroll effectively and compliantly.

Key responsibilities include:

• Running monthly payroll for allocated hotels, meeting agreed deadlines and ensuring accuracy across pay, tax, NI, SSP, SMP, SPP and statutory reporting
• Resolving payroll queries in line with company procedures and legal requirements
• Processing new starter documentation, contracts and offer letters, ensuring seamless onboarding to payroll
• Producing monthly, annual and ad hoc payroll and People reports
• Supporting annual pay review, bonus processes and statutory pay increases
• Completing Right to Work checks, visa monitoring and People audits across your area of responsibility
• Supporting policy and procedure updates and contributing to continuous improvement within the People team

Beyond the day-to-day, you’ll work closely with the wider People team, Payroll Manager and hotel leaders to ensure a consistent, compliant and high‑quality People service.

What you’ll bring to the team

You’ll be confident, organised and highly detail-oriented, with a proactive mindset and a genuine interest in improving how things are done. You’re comfortable working with systems and data, and you communicate clearly and professionally with stakeholders at all levels.

We’re looking for someone who brings:

• Strong working knowledge of payroll processes
• Familiarity with benefits administration and wage deductions
• Excellent numerical, written and verbal communication skills
• Confidence using technology
• A willingness to embrace new ways of working and contribute ideas for improvement
• Previous experience in a similar payroll or HR administration role
• Experience using payroll systems such as EPS and Cintra, or similar alternatives

Other businesses may call this role Payroll and Compliance Administrator, Payroll and HR Executive, Payroll and HR Assistant or Coordinator.

Benefits

Our rewards package includes:

• Discounted hotel stays around the globe, with food and beverage discounts.
• Attractive discounts across many major retailers, restaurants, and events.
• FREE and UNLIMITED access to our Leisure Clubs (gym, pool, steam rooms).
• Personal and career development
• Round the clock access to the Employee Assistance programme, offering mental health and wellbeing support, financial and legal advice.

Next Steps

A member of our recruitment team will be in touch to book a 15‑minute chat with shortlisted candidates so we can get to know you better. Candidates who are successful at this stage will be invited to meet the Payroll Manager to discuss the role in greater detail.

We review applications as they come in, so apply early to avoid missing out. We may close the role once we’ve found the right person.

At Kew Green Hotels, we’re committed to creating an inclusive workplace where everyone can thrive. If you need any adjustments during the recruitment process, just let us know at [e-mail] – we’re here to support you.

Who are Kew Green Hotels?

Kew Green Hotels is one of the UK’s leading hotel management companies, operating a diverse portfolio of global brands. We’re a people‑driven business that’s passionate about performance, guest experience, and creating hotels that make us proud.

Learn more about who we are and what drives us at www.kewgreenhotels.com.