Patient Coordinator

Ash Grove Medical Centre; Goole; On-site; GBP 20,000 - 24,000; Part time

Job summary

A healthcare provider in Goole is seeking a motivated Patient Coordinator. The role involves managing patient appointments, ensuring efficient communication between patients and medical staff, and maintaining reception operations. Candidates should possess strong communication skills and ideally have prior experience in a healthcare setting. The position is part-time, with flexible hours available from Monday to Friday.

Benefits

Free staff car parking

Opportunities for professional development

Enrolment into the NHS Pension Scheme

Blue Light Card

Qualifications

• Previous experience in a healthcare setting or similar role is preferred.
• Experience of working within a team.
• Knowledge of primary care.
• Polite, confident, flexible and cooperative.

Responsibilities

• Welcome patients and visitors with a warm and professional manner.
• Manage appointment scheduling, confirmations, and reminders.
• Coordinate communication between patients and medical staff.
• Maintain accurate patient records and assist with data entry tasks.
• Support the operations of the reception area.

Skills

Strong communication skills

Reliability

Ability to prioritize workload

Interpersonal skills

Education

GCSE grade 9-4 (A-C) in English and Maths

Business / Administrative Qualification

Tools

SystmOne

Ardens

Job description

Ash Grove Medical Centre are committed to providing excellent service to our patients. We are seeking a highly motivated and enthusiastic patient coordinator to join our team at Ash Grove Medical Centre. As a patient coordinator, you will be the first point of contact for patients. You will primarily be responsible for managing appointments, facilitating communication between patients and health care providers and ensuring the smooth operation of our reception area. If you are a friendly and proactive individual who thrives in a fast paced environment we would love to hear from you.

Flexibility is essential for this role and the successful applicants will be expected to cover their fair share of annual leave and sickness within the team.

Patient Coordinator Role x 2 :- 25 hours per week

Various hours available Monday to Friday 8.00am to 6.30pm at both Ash Grove Medical Centre and Eggborough Surgery

Interviews will take place on the following dates:

Monday 6 October 2025 AM

Main duties of the job

Key responsibilities:

Welcome patients and visitors with a warm and professional manner at the reception front desk, marking their arrival on the computer, make appointments as requested, hand out prescription requests, pathology forms and deal with any queries that may arise.

Manage appointment scheduling, confirmations and reminders through our patient management system.

Handle patient inquiries and provide information about our services, procedures, and policies.

Coordinate communication between patients and medical staff, ensuring timely updates and follow ups.

Maintain accurate patient records and assist with data entry tasks.

Participate in team meetings and contribute to process improvements for better patient care.

Support the overall operations of the reception area, including managing phone calls, emails and our online consultation platform.

Care navigating patients to the most appropriate service

Ensure that confidentiality is maintained at all times

Take requests for home visits

Contact patients via telephone, text, email and letter to arrange any follow ups as requested by the clinicians or management

Carry out the partners instructions and requests

All staff are required to cover their colleagues and provide cover for annual leave and sickness

Candidates must have strong communication skills, be reliable, trustworthy and have a willingness to lead, the individual must be able to prioritise workload.

Previous experience in a healthcare setting or similar role is preferred

About us

Ash Grove Medical Centre is CQC rated 'Good' across all five areas. We are a large GP Practice with 13,000 patients based in Knottingley with a branch surgery in Eggborough.

Ash Grove Medical Centre is led by four GP Partners working along side the Practice Manager.

Our clinical team is supported by a Salaried GP, three Advanced Clinical Practitioners, three Practice Nurses and three Health Care assistants.

We have a large non clinical team of patient coordinators, administrative and prescription administrators.

Job responsibilities

The patient coordinator will be the focal point of communication between the patients, doctors and other clinical and non-clinical staff. This encompasses dealing with incoming calls from external organisations, the general public and patients; dealing with queries, appointments and reception desk cover. The role also has responsibility for dealing with prescriptions, GP liaison and instructions.

Main Duties and Responsibilities:

• Accept specimen samples at the reception desk.
• Register new patients and temporary patients on the system.
• Maintain a smart appearance and be helpful whenever possible.
• All staff should be conversant with and adhere to all written guidelines and protocols provided and available in particular: The health and safety manual, the inhouse complaints procedure, the fire alarm procedure and all protocols that relate to their specific role.

Extra duties and responsibilities:

• Booking in patient long term condition reviews.
• Target outstanding QOF and arrange for this to be completed.
• Liaise with colleagues and ensure hand over is carried out.
• Retrieve and file patient records as requested.
• Ensure reception front desk and waiting area is clean and tidy at all times.
• All patient identifiable data is locked away at the end of the day.

Organisational and Statutory Requirements

The post holder must be aware of the responsibility placed on him/her under the Health & Safety Act 1974 and ensure that agreed safety procedures are carried out in order to maintain a safe environment for employees, patients and visitors.

All employees should understand that it is their personal responsibility to comply with all other organisational and statutory requirements e.g Confidentiality, Equal Opportunities, Child Protection, the in house Complaints procedure, fire alarm protocols and all protocols that relate to their specific role etc.

Other information:

• Overtime to cover annual leave and sickness is an essential part of the role and will be expected.
• Enrolment into the NHS Pension Scheme.
• Blue Light Card.
• Free staff car parking at both our sites.
• Opportunities for professional development and training.

Confidentiality:

In course of seeking treatment patients entrust us with or allow us to gather sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately.

In the performance of the duties outlined in this job description the post holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential.

Information relating to patients, carers, colleagues, other healthcare professional or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data.

Health & Safety:

The post holder will assist in promoting and maintaining their own and others health, safety and security as defined in the practice health and safety policy, the practice health and safety manual and the practice Infection control policy and published procedures. This will include:

• Using personal security systems within the workplace according to practice guidelines
• Identifying the risks involved in work activities and undertaking such activities in way that manages those risks
• Making effective use of training to update knowledge and skills
• Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazards
• Actively reporting of health and safety hazards and infection hazards immediately when recognised
• Keeping own work areas and general / patient areas clean, assisting in the maintenance of general standards of cleanliness consistent with the scope of the job holders role.
• Undertaking periodic infection control training (minimum annually)

Equality and Diversity:

The post-holder will support the equality, diversity and rights of patients, carers and colleagues to include:

• Acting in a way that recognises the importance of people rights, interpreting them in a way that is consistent with practice procedures and policies and current legislation
• Respecting the privacy, dignity, needs and belief of patients, carers and colleagues
• Behaving in a manner which is welcoming to and of the individual is non-judgmental and respects their circumstances, feeling priorities and rights.

Personal/ Professional Development:

The post holder will participate in any training programme implemented by the practice as part of this employment, such training to include:

• Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional development.
• Taking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work.
• Mandatory training must be completed when due and certificates produced for HR file

Quality:

The post holder will strive to maintain quality within the practice and will:

• Alert other team members to issues of quality and risk
• Assess own performance and take accountability for own actions either directly or under supervision
• Contribute to effectiveness of the team by reflecting on own and team activities making suggestions on ways to improve and enhance the teams performance
• Work effectively with individuals in other agencies to meet patients needs
• Effectively manage own time, workload and resources

Communication:

The post holder should recognise the importance of effective communication within the team and will strive to:

• Communicate effectively with other team members
• Communicate effectively with patients and carers
• Recognise peoples needs for alternative methods of communication and respond accordingly

Contribution to the implementation of services:

The post holder will:

• Apply practice policies, standards and guidance
• Discuss with other members of the team how the policies, standards and guidelines will affect own work
• Participate in audit where appropriate

Person Specification

Qualifications

• GCSE grade 9-4 (A-C in English and Maths
• Business / Administrative Qualification

Experience

• Experience of working within a team
• Experience of working in a GP Practice
• Knowledge of primary care

Knowledge and Skills

• Polite, confident, flexible and cooperative.
• Excellent interpersonal, verbal and written communication skills.
• Motivated and forward thinker.
• Ability to be self motivated
• Experience of SystmOne/ Ardens

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.