Patent Secretary / Patent Administrator Part Time 3 days per week

IP Support, The Law Support Group; England; Hybrid; GBP 30,000 - 40,000; Part time

Job summary

A leading intellectual property law firm in the United Kingdom is seeking an experienced part-time Patent Secretary/Administrator. This role involves providing comprehensive administrative support to a team of attorneys, managing travel arrangements, and liaising with clients and the EPO. Candidates should have a background in IP law, excellent communication skills, and the ability to work both independently and as part of a team. The firm offers a supportive working environment and hybrid work flexibility.

Benefits

Healthy work/life balance

Collaborative working environment

Market leading benefits package

Qualifications

• Previous experience as a Patent Secretary, Patent Administrator, or Legal Secretary within an IP team.
• Strong team player with the ability to work independently.
• Ability to prioritise tasks and meet tight deadlines.

Responsibilities

• Provide PA and administrative support to a team of fee-earners.
• Manage inbox and diary for scheduling meetings and logistics.
• Co-ordinate international travel arrangements.
• Prepare invoices and official forms for patent applications.
• Liaise directly with clients and the EPO as necessary.

Skills

Proactive initiative

Excellent communication skills

Organisational skills

Ability to work under pressure

Job description

We are working with a Tier 1 European intellectual property law firm in their search an experienced patent secretary / patent administrator. This is a Part-Time role working 3 days per week (Tuesday Wednesday Thursday with one office day 2 remote days.)

In this role you will be required to provide full PA and administrative support to a team of fee-earners / attorneys of mixed seniority.

Duties will include :

• Liaising with fee-earners regularly to review progress, discuss upcoming work, and provide updates on outstanding matters. Dealing with cases independently where possible actioning daily prompts.
• Inbox management.
• Diary management to include scheduling in-person and virtual meetings, preparing relevant papers and presentations, and managing all associated logistics eg room bookings, refreshments, and liaising with internal teams.
• Managing extensive international travel itineraries, coordinating flights, accommodations and schedules.
• Preparing invoices
• Attending team meetings and practice group meetings.
• Preparing standard letters and emails.
• Assisting with file management : including liaising with Records to open new cases, update special instructions, scanning and managing case files
• Proactively preparing official forms for UK, European and international patent and design applications and some foreign patent applications.
• Liaising with clients and the EPO directly where necessary.

For this position we are seeking someone with previous experience as a Patent Secretary, Patent Administrator or Legal Secretary within an IP team.

You must be proactive with the ability to work on own initiative as well as being a strong team player. Have excellent communication skills, both written and verbal. Be organised, able to prioritise, meet tight deadlines and work under pressure.

In return the firm offer a healthy work / life balance and a collaborative, friendly and sociable working environment. They offer hybrid working (40 / 60) and a market leading benefits package.