Part Time Accounts Administrator

Kasmir Associates; Manchester; On-site; GBP 29,000 - 35,000; Full time

Job summary

A UK importer and supplier is seeking an experienced Accounts & Finance Administrator for maternity cover. The role offers flexible hours around 20-25 per week and a salary of up to £35,000 pro rata. The ideal candidate will have proven experience in a finance role with essential skills in Xero and a strong attention to detail. Key responsibilities include managing invoices, credit control, and financial administration. Benefits include free parking, holidays, and discounted products.

Benefits

Flexible hours

Free parking

21 days holiday plus bank holiday

Discounted products

Qualifications

• Proven experience in an Accounts Administrator, Accounts Assistant, or similar finance role.
• Strong Xero experience is essential.
• Excellent attention to detail and accuracy.
• Strong communication skills for liaising with suppliers, logistics partners, and accountants.
• Confident managing multi-currency transactions.
• Ability to work independently and manage a varied workload.

Responsibilities

• Process purchase and sales invoices in Xero.
• Manage credit control and chase overdue payments.
• Complete daily/weekly bank reconciliations.
• Submit VAT returns using Xero reconciliations.
• Liaise with external accountants regarding monthly and year-end processes.

Skills

Xero proficiency

Attention to detail

Communication skills

Intermediate to advanced Excel skills

Multi-currency transactions management

Tools

Xero

Job description

Accounts & Finance Administrator

Maternity Cover (Up to 12 months). Reports to: Managing Director. Software: Xero.

Monday to Friday flexible hours around 20/25 per week.

Salary up to £35,000 pro rata (negotiable).

We are seeking an experienced and proactive Accounts & Finance Administrator to join a UK importer and supplier of household products on a maternity cover contract. This role is ideal for someone who is confident working independently, skilled in Xero, and comfortable managing a wide range of accounting duties as well as liaising with external stakeholders.

You will play a key part in maintaining accurate financial records, managing payments, overseeing credit control, and supporting the business with financial administration.

Key Responsibilities

• Accounts Payable & Receivable
• Process all purchase and sales invoices in Xero.
• Provide remittances and prepare supplier payment runs.
• Manage credit control, chase overdue payments, and maintain accurate debtor records.
• Check warehouse invoices, courier invoices, and factory shipping invoices for accuracy.
• Handle invoice queries from customers, suppliers, and internal colleagues.
• Ensure all transactions are accurately coded in Xero.
• Complete daily/weekly bank reconciliations and monitor cash flow movements.
• Submit VAT returns using Xero reconciliations.
• Process the monthly payroll journal in Xero.
• Manage multi-currency payments and work with FX partners to pay overseas suppliers.
• Liaise with external accountants regarding monthly and year-end processes.
• Liaise with credit insurers to manage payment terms, credit limits, and risk checks.
• Data, Audit & Reporting
• Use spreadsheets and VLOOKUPs to analyse online platform payments and reconcile discrepancies.
• Support purchase planning and orders alongside the Managing Director.
• Monitor goods in transit (information provided by logistics) and ensure invoices/packing lists match pre payments.
• Manage claims for faulty goods with factories and process any credits due.

Skills & Experience Required

• Proven experience in an Accounts Administrator, Accounts Assistant, or similar finance role.
• Strong Xero experience is essential.
• Ideally you will be available immediately.
• Excellent attention to detail and accuracy.
• Strong communication skills for liaising with suppliers, logistics partners, and accountants.
• Confident managing multi-currency transactions.
• Intermediate to advanced Excel skills, including VLOOKUP.
• Ability to work independently and manage a varied workload.

What's on offer

• Flexible hours
• Free parking
• 21 days holiday plus bank holiday
• Discounted products