PA to Operations Director

Michael Page (UK); City Of London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A private school in London is seeking a Personal Assistant to the Operations Director. Responsibilities include managing calendars, preparing meeting materials, and handling confidential correspondence. The ideal candidate will have strong organisational skills and experience in a similar administrative role, particularly within an educational environment. The position offers a supportive work culture with opportunities for professional growth.

Benefits

Comprehensive benefits package

Opportunities for professional growth

Supportive work environment

Qualifications

• Proven experience in a similar Personal Assistant or administrative role.
• Strong organisational and time-management skills.
• Excellent written and verbal communication abilities.
• Experience in a school/education setting.

Responsibilities

• Manage the Operations Director's calendar and schedule.
• Prepare meeting agendas, take minutes, and track follow-up actions.
• Handle confidential correspondence and sensitive information.
• Coordinate travel arrangements and book accommodations.
• Assist in preparing reports and presentations.
• Act as the first point of contact for stakeholders.
• Supervise two staff members.
• Maintain an organised filing system.

Skills

Organisational skills

Time-management skills

Proficiency in Microsoft Office Suite

Written communication

Verbal communication

Proactive attitude

Attention to detail

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Overview

• Work for a highly respected private school in London.
• Be part of a friendly, supportive and collaborative team.

About Our Client

The organisation is a well-established, medium-sized London private school. They are committed to creating a positive impact and supporting meaningful causes through their work.

Job Description

• Manage the Operations Director's calendar, scheduling meetings and appointments efficiently.
• Prepare meeting agendas, take minutes, and ensure follow-up actions are tracked.
• Handle confidential correspondence and sensitive information with discretion.
• Coordinate travel arrangements, including booking accommodations and transportation.
• Assist in preparing reports, presentations, and other documentation as required.
• Act as the first point of contact for internal and external stakeholders.
• Line management responsibilities for two members of staff.
• Maintain an organised filing system for easy access to important documents.

The Successful Applicant

A successful PA to Operations Director should have:

• Proven experience in a similar Personal Assistant or administrative role.
• Strong organisational and time-management skills.
• Proficiency in Microsoft Office Suite, particularly Word, Excel, and PowerPoint.
• Excellent written and verbal communication abilities.
• A proactive attitude and ability to work independently.
• Experience in a school/education setting.
• A keen eye for detail and accuracy in work output.

What's on Offer

• Comprehensive benefits package, as outlined in the job description.
• Opportunities for professional growth and development.
• A permanent position within a respected not-for-profit organisation.
• A supportive and collaborative work environment in London.

If you are an organised and motivated professional ready to take on a rewarding role, we encourage you to apply for this exciting opportunity.