PA to Head of Department and Department Administrator

Cambridge University; Cambridge; On-site; GBP 25,000 - 35,000; Full time

Job summary

A prestigious educational institution in Cambridge is seeking an experienced Personal Assistant to support the Head of Department in the Department of Psychology. This role requires proactive administrative skills and the ability to manage projects efficiently. Ideal candidates will have excellent communication and IT skills, a flexible approach, and experience in a similar role. Join a welcoming and friendly team dedicated to achieving success together.

Qualifications

• Relevant PA/administrative experience.
• Ability to use own initiative and work independently.
• Experience in HR administration is a plus.

Responsibilities

• Provide a comprehensive PA service to the Head of Department.
• Manage collaborative projects involving various departments.
• Prepare for meetings, record minutes and manage administrative tasks.

Skills

Proactive work approach

Excellent IT skills

Exceptional written communication

Excellent verbal communication

Organisational skills

Job description

Overview

We are looking for an experienced PA to support the Head of Department and the Departmental Administrator in the Department of Psychology, based in historic central Cambridge. We offer a welcoming, friendly work environment where you will feel valued, encouraged to develop and supported to achieve your full potential. The Department of Psychology is a large teaching and research Department in the School of Biological Sciences with approximately 30 Academics, 130 members of staff and 100 postgraduate students.

Responsibilities

• Provide a comprehensive and proactive PA service to the Head of Department and the Departmental Administrator to support the efficient and effective management of their time and work.
• Ensure the successful management of collaborative/administrative projects involving a range of university departments and external institutions, by putting in place all requisite processes and procedures.
• Prepare for and attend meetings, record the minutes and act on administrative tasks that may arise out of committee meetings.
• Oversee department visitor applications, and organise and manage events, seminars and publicity for the department, as well as providing administrative assistance to departmental projects, and welcoming departmental guests.
• This is an interesting and varied role, which includes some HR administration duties in conjunction with the HR team, as well as event management and occasional cover for reception.

Qualifications

• Proactive and flexible approach to work with relevant PA/administrative experience.
• Excellent IT skills and exceptional written, verbal and organisational skills.
• Ability to use own initiative and work independently and as part of a friendly and supportive team.