PA/Administrator

University of York; York and North Yorkshire; On-site; GBP 25,000 - 30,000; Part time

Job summary

A leading UK university is seeking an enthusiastic PA/Administrator to support the Heads of Department in Chemistry and Environment & Geography. This role involves robust administrative tasks, including diary management, financial administration, and event organization. The candidate will work fully on-site at the university campus, ensuring compliance and delivering outstanding service in a collaborative environment. The role aims to foster an inclusive and supportive workplace for staff and students alike.

Qualifications

• Must provide general PA support to the Heads of Department.
• Need to handle enquiries in a busy shared inbox.
• Experience in financial administration is preferred.

Responsibilities

• Manage diary for Heads of Department.
• Organise departmental events and meetings.
• Support documentation and improvement of processes.

Skills

Organisational skills

Communication skills

Time management

Experience in HR processes

Job description

We are looking for an enthusiastic, hardworking and motivated PA/Administrator to provide dynamic support to our Head of Department in Chemistry, our Head of Department in Environment & Geography. The main responsibility of this role is to proactively assist the Heads of Department in their daily operational management of the departments. The role will also be part of a team that is responsible for the smooth running of administrative and HR processes under the direction of the Department Administration Manager. Working in a supportive and inclusive team of Professional Services colleagues, as well as Academics and Researchers, you will ensure that an excellent level of service is delivered and relevant compliance obligations are met.

The post holder will work over both the Department of Chemistry, and the Department of Environment & Geography, in the unified “Chem-Env” Admin Team. Both departments strive towards creating excellent inclusive, supportive, accessible working environments, which allow staff and students to contribute fully, flourish and excel. Chemistry holds an Athena Swan Gold Award, and Environment & Geography hold an Athena Swan Silver Award.

The responsibilities of the role may include a combination of the following tasks:

• general PA support to the Chemistry and Environment & Geography Heads of Department (diary management, booking travel/accommodation, organising meetings);
• triaging and answering general enquiries in a busy shared inbox; supporting the organisation of departmental events;
• providing administrative support on HR processes;
• financial administration;
• events organisation and management;
• communications such as the weekly departmental newsletters;
• supporting the documentation and continuous improvement of processes.

This role is part of a bigger Professional Services team that includes the Departments of Chemistry and Environment & Geography, both on Campus West of the University. The role involves working closely with departmental staff via both face to face interaction and online meetings. The PA/Administrator role must work dynamically with their team members and line manager to ensure essential administrative and HR processes are enacted to a high standard.

Location: Campus West, University of York. This is a fully on-site, in-person position (0.5 FTE). All contracted hours must be worked on campus; no remote or hybrid working option is available.

For informal enquiries: please contact Lucy Orange, Administration Manager for Chemistry and Environment & Geography, at [e-mail]

Interview date: to be confirmed