Operations Senior Executive (6 Month Fixed Term Contract)

Publicis Groupe Holdings B.V; Greater London; Hybrid; GBP 35,000 - 50,000; Full time

Job summary

A leading global communications agency is seeking a detail-driven Operations Senior Executive to support media reconciliation and vendor invoicing for major clients in London. The role requires identifying mismatches, ensuring accurate tracking, and maintaining clear documentation. Applicants should have a background in media operations, advanced data analysis skills, and the ability to thrive in a fast-paced environment. The agency offers flexible working arrangements and comprehensive benefits including additional paid leave for well-being and family support.

Benefits

Pension

Life Assurance

Private Medical

Income Protection Plans

Flexible Working

Birthday Day Off

Qualifications

• Experience in media operations, reconciliation, or client reporting.
• Ability to work collaboratively across teams.
• Self-starter who manages priorities under pressure.

Responsibilities

• Partner with teams to reconcile media bookings against plans.
• Track residual balances addressing discrepancies.
• Prepare reports highlighting risks and progress.

Skills

Media operations

Advanced Excel

Data analysis

Communication skills

Attention to detail

Tools

Prisma

MediaOcean

Job description

Company description

With a history that dates back over 80 years,Starcom is a global communications planning and media leader. We are an agency still grounded in our founding principle that people are at the centre of all we do. Each day, we apply this belief to harness the transformative power of data and technology to inspire and move people and business forward. With more than 7,000 employees in over 100 offices around the world, we are the flagship Publicis Media agency that uses our ‘Power of One’ business model, with teams that span multiple disciplines across clients such as Aldi, P&G, P&O Ferries, Primark, Samsung, Stellantis, and Visa.

We place a huge focus on our People and have driven flagship D&I and L&D programmes within Publicis Media; our goal is to help every individual reach their fullest potential and we encourage everyone to make “Brave Plays” in how they approach their work and their own career development. As a result, we have an exceptionally energised and committed talent base, all of us proud of our welcoming and supportive culture, as evidenced by our recognition as one of Campaign’s Best Places to Work for three years in a row (2021, 2022 and 2023) and most excitingly,Media Week's Agency of the Year 2023!

Overview

6 Month Fixed Term Contract

Are you a meticulous problem-solver with a passion for process accuracy and collaboration?

We’re looking for a detail-driven Operations Senior Executive to support our media reconciliation and vendor invoicing process for one of our largest global clients.

In this role, you’ll be the connective force between Activation, Finance, and Accounts Payable—ensuring every booking, invoice, and tracker tells the same story.

You’ll dive into data, identify mismatches, and help ensure our reconciliations are watertight and fully auditable.

This isn’t a processing role—it’s a critical operations support position where accuracy, communication, and ownership make all the difference.

Responsibilities

What You’ll Do

• Partner with the Activation team to reconcile media bookings against media plans, vendor delivery data, and invoices.
• Track and validate residual balances where invoicing doesn’t align with bookings or delivery.
• Maintain live status trackers and ensure all reconciliations are fully documented.
• Liaise with vendors and internal teams to resolve discrepancies swiftly and professionally.
• Prepare clear summary reports for leadership, highlighting risks, progress, and next steps.
• Escalate material issues to Operations and Finance leads as needed.

How Success Will Be Measured

• Accuracy: Live trackers kept up to date with correct reconciliation statuses.
• Timeliness: Quick turnaround in investigations and reporting.
• Impact: Reduction in inaccurate or aged balances across assigned markets.
• Audit Readiness: Full documentation supporting reconciled items and decisions.

Qualifications

What You Bring

• Experience in media operations, reconciliation, or client reporting (agency experience a plus).
• Advanced Excel and data analysis skills.
• Familiarity with media and finance systems (e.g. Prisma, MediaOcean) preferred.
• Exceptional attention to detail, organisation, and accountability.
• Excellent communication skills—able to work collaboratively across teams and geographies.
• Self-starter who thrives under time pressure and manages multiple priorities with ease.

Bonus Points For

• Experience reconciling large transaction volumes.
• Understanding of media planning and buying workflows.
• Exposure to Accounts Payable or vendor statement reconciliation.
• A proactive, solution-oriented mindset with the ability to think critically.

If you’re passionate about operational excellence and thrive in a fast-paced, collaborative environment—this is your chance to make an impact on a global scale.

Apply now and help us keep our media operations running with precision and clarity.

Additional information

Starcom has fantastic benefits on offer to all of our employees. In addition to the classics, Pension, Life Assurance, Private Medical and Income Protection Plans we also offer;

• WORK YOUR WORLD opportunity to work anywhere in the world, where there is a Publicis office, for up to 6 weeks a year.
• REFLECTION DAYS – Two additional days of paid leave to step away from your usual day‑to‑day work and create time to focus on your well‑being and self‑care.
• HELP@HAND BENEFITS 24/7 helpline to support you on a personal and professional level. Access to remote GPs, mental health support and CBT. Wellbeing content and lifestyle coaching.
• FAMILY FRIENDLY POLICIES We provide 26 weeks of full pay for the following family milestones: Maternity. Adoption, Surrogacy and Shared Parental Leave.
• FLEXIBLE WORKING, BANK HOLIDAY SWAP & BIRTHDAY DAY OFF You are entitled to an additional day off for your birthday, from your first day of employment.
• GREAT LOCAL DISCOUNTS This includes membership discounts with Soho Friends, local restaurants and retailers in Westfield White City and Television Centre.

Full details of our benefits will be shared when you join us!

Publicis Groupe operates a hybrid working pattern with full time employees being office‑based three days during the working week.

We are supportive of all candidates and are committed to providing a fair assessment process. If you have any circumstances (such as neurodiversity, physical or mental impairments or a medical condition) that may affect your assessment, please inform your Talent Acquisition Partner. We will discuss possible adjustments to ensure fairness. Rest assured, disclosing this information will not impact your treatment in our process.

Please make sure you check out the Publicis Career Page which showcases our Inclusive Benefits and our EAG’s (Employee Action Groups).