Operations Manager, Family Office

AP Executive; Greater London; On-site; GBP 60,000 - 80,000; Full time

Job summary

A prestigious family office is seeking an operations manager to join its team in Central London. The successful candidate will have experience in fund administration or as an operations professional within a family office, private equity, or similar environments. Responsibilities include monitoring investment portfolios, ensuring compliance, and assisting in tax preparation. This office-based role offers competitive compensation, private healthcare, and a good work-life balance with WFH Fridays.

Benefits

Private healthcare

5% matched private pension contribution

25 days annual leave

Qualifications

• Experience in fund administration or operations in a family office, private equity, or other fund environment.
• Ability to oversee operational, administrative, and reporting functions.
• Experience in monitoring investment portfolios and compliance.

Responsibilities

• Monitor multiple investment portfolios ensuring accurate recording of holdings and valuations.
• Liaise with administrators and custodians on operational and compliance matters.
• Assist in compiling US and UK tax information for the principal and children.

Skills

Analytical mindset

Problem-solving ability

Investment analysis skills

Tools

Excel

Job description

A prestigious family office is seeking an operations manager to join its team based in offices in Central London. The family office invests its capital with a long‑term time horizon in ETFs, funds, including private equity and venture capital funds, and makes co‑investments alongside these funds. It has a focused approach to philanthropy, giving grants to organisations and projects that align with its principles.

The operations manager role will suit someone who has worked in fund administration, or in an operations role in another family office, private equity or other fund environment. The role requires someone with an analytical mind, an ability to solve problems, and an interest in developing their investment analysis skills. The role entails the oversight of operational, administrative and reporting functions across the family offices portfolios, ensuring accurate execution, compliance, and coordination among administrators, custodians, accountants and trustees.

Key responsibilities include :

Portfolio Oversight

• Monitor multiple investment portfolios ensuring accurate recording of holdings, transactions and valuations;
• Reconciliations
• Collaboration with in‑house investment analysts to build and maintain Excel‑based models of private equity portfolios;
• Cash management including rollover of Treasury bills;
• Preparation of Investment Advisory Committee reports;
• Liaise with administrators and custodians on operational and compliance matters.

Trades and Private Equity Monitoring

• Monitor execution of public market trades, private equity capital calls / distributions and fund subscriptions;
• Assist accountants and auditors in reconciling PE valuations and performance metrics.

Tax Liaison

• Assist in compiling and organising US and UK tax information for the principal and children, ensuring tax advisors receive the required information;
• Maintain tax document archives.

Compensation will be competitive. Benefits include Private healthcare, 5% matched private pension contribution, and 25 days annual leave. The role will be office‑based Monday-Thursday with WFH Fridays.

To apply and for further information please email your CV in strictest confidence to Simon Collard

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