Operations & Compliance Coordinator – Admin & Audits

Confidential; Manchester, Salford; On-site; GBP 28,000 - 32,000; Full time

Job summary

Swinton is seeking an Operations Support Coordinator to ensure smooth administrative operations across the business. The role focuses on commercial and compliance administration, document management, and bid support, with a strong emphasis on accuracy and process discipline.

Based in Manchester, this office-based position offers a salary between £28,000 and £32,000, a standard 8:00–16:30 schedule with an early finish on Fridays, and a proactive, detail-oriented candidate who can manage multiple

Qualifications

• Proven operations administration experience in a process-driven environment.
• Proficiency in Excel and Microsoft 365; familiarity with Xero and DraughtHub.
• Meticulous record-keeping and documentation.

Responsibilities

• Process incoming order confirmations promptly into job and invoicing records.
• Monitor sales invoices and maintain the invoicing log, ensuring accuracy.
• Administer client and supplier onboarding paperwork efficiently.
• Maintain an up-to-date quotation log, tracking status and prompts for follow-ups.
• Own and maintain the Training & Competency Matrix, ensuring all certifications are current.
• Administer security clearance and vetting submissions for client projects.
• Support recruitment and onboarding processes, managing logistics and documentation.
• Control day-to-day document management and assist with internal audits.
• Coordinate evidence for certification body audits, ensuring compliance readiness.
• Complete client PQQs and supplier appraisals efficiently from the controlled information library.
• Maintain the standard PQQ answer library for quick turnaround times.
• Conduct general office administration, including meeting arrangements and visitor management.
• Support company events and exhibitions with logistics and paperwork.

Tools

Xero

DraughtHub

Job description

Swinton is seeking an Operations Support Coordinator to ensure smooth administrative operations across the business. The role focuses on commercial and compliance administration, document management, and bid support, with a strong emphasis on accuracy and process discipline.

Based in Manchester, this office-based position offers a salary between £28,000 and £32,000, a standard 8:00–16:30 schedule with an early finish on Fridays, and a proactive, detail-oriented candidate who can manage multiple