Onboarding Coordinator

Circet Ireland & UK; England; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading Telecommunications provider in the UK is seeking an Onboarding Coordinator for subcontractors in the Wireless division. This role focuses on developing and maintaining compliance in the onboarding process. Responsibilities include monitoring training records, coordinating workflows, and acting as a primary contact for subcontractors. Ideal candidates will have excellent organizational skills, attention to detail, and effective communication abilities. A competitive salary and benefits package are offered, promoting diversity and personal development.

Benefits

25 days annual leave

Life assurance

Employee Assistance Programmes

Career development opportunities

Qualifications

• Strong organizational and planning skills to manage multiple onboarding processes.
• High attention to detail in documentation and compliance tracking.
• Excellent interpersonal skills for engaging subcontractors and internal teams.

Responsibilities

• Develop onboarding processes ensuring compliance with standards.
• Monitor and verify subcontractor training and safety documentation.
• Act as the primary contact for subcontractors during onboarding.

Skills

Organizational skills

Attention to detail

Communication

Microsoft Office proficiency

Ability to work under pressure

Job description

We are hiring!

Circet UK are looking for an Onboarding Coordinator for subcontractors within our Wireless division. The Subcontractor Onboarding Coordinator will play a critical role in implementing robust, centralized governance over subcontractor training compliance. This position ensures that all subcontractors meet mandatory training and documentation requirements before commencing work, mitigating operational, financial, and reputational risks. As the company scales and relies increasingly on supply chain partners, this role is essential to protect business integrity and maintain compliance standards.

Working with Circet

Circet Ireland & UK have built an ever-growing portfolio of specialist services. We are leading providers to the Telecommunications, Transport Infrastructure and Power Sectors in Ireland and the UK. We are driven to be innovative and proactive in delivering solutions that meet our client's expectations while not losing sight of their changing requirements. With over 4000 employees across Ireland & UK we continue to bring people together to make this happen.

Responsibilities include but are not limited to:

Governance & Compliance

• Develop and maintain a centralized onboarding process for subcontractors, ensuring compliance with company standards and regulatory requirements.
• Monitor and verify subcontractor training records, certifications, and safety documentation prior to work commencement.
• Maintain accurate records of onboarding activities and compliance status within internal systems.

Process Management

• Coordinate onboarding workflows, including registration, documentation submission, and training completion.
• Implement and continuously improve onboarding procedures to enhance efficiency and reduce risk.
• Liaise with internal teams (Procurement, HSEQ, Operations) to ensure alignment on compliance requirements.

Stakeholder Engagement

• Act as the primary point of contact for subcontractors during the onboarding process.
• Communicate clearly and professionally with subcontractors regarding compliance expectations and deadlines.
• Provide guidance and support to subcontractors on accessing training platforms and submitting required documentation.

Reporting & Risk Management

• Generate compliance reports and dashboards for senior management.
• Identify gaps in subcontractor compliance and elevate issues promptly.
• Contribute to risk mitigation strategies by ensuring timely onboarding and training completion.

Knowledge & Skills Requirements

• Strong organizational and planning skills with the ability to manage multiple onboarding processes simultaneously.
• High attention to detail and accuracy in documentation and compliance tracking.
• Excellent communication and interpersonal skills for engaging contractors and internal stakeholders.
• Proficiency in Microsoft Office applications (Excel, Word) and familiarity with compliance or onboarding systems.
• Ability to work under pressure and meet strict deadlines in a fast‑paced environment.

Why work in Circet?

• Be part of a company that encourages involvement, diversity and inclusion
• Be part of a company that nurtures excellence and develops leaders
• Be part of a company that encourages personal development and career progression through our further education programme, mentoring programme and pathway programme
• Be part of a company that is dedicated to making a difference through our Corporate Social Responsibility
• You will get a competitive salary and a benefits package which includes 25 days annual leave per annum, life assurance, access to Employee Assistance Programmes and access to career developmental opportunities

Circet UK is an inclusive organisation and welcomes all applications. Our mission is to create a workforce that consists of individuals with talent, skills and potential across all areas of our business. We celebrate diversity and we are committed to creating an inclusive environment for all employees.