Office & Workflow Assistant

VanRath; Belfast; On-site; GBP 28,000; Full time

Job summary

A leading recruitment agency is seeking an experienced Office & Workflow Coordinator to join a growing and dynamic business near Belfast. The role involves organizing project records, scheduling meetings, and managing sales inquiries. Ideal candidates are detail-oriented, organized, and proficient in Microsoft Office. The position offers a competitive salary of £28,000 plus workplace benefits and the potential for career progression.

Benefits

Performance incentives

Team appreciation events

Free on-site parking

Relaxed lunch area with coffee machine

Qualifications

• Experience in an office or administrative support role.
• Ability to manage multiple tasks and deadlines.
• Proficiency in Microsoft Word, Excel, and Outlook.

Responsibilities

• Organise and update project records and team files.
• Schedule and support meetings across departments.
• Manage sales enquiries and handle incoming requests.

Skills

Organisational skills

Communication

Detail-oriented

Adaptability

Microsoft Office

Job description

VANRATH are delighted to be assisting a highly reputable & Progressive company with the recruitment of an experienced Office & Workflow Coordinator to join a growing and dynamic business.

This company has huge progression opportunities for an Experienced and Driven Candidate.

Monday to Thursday 09:00am - 17:00pm, Friday 09:00am - 15:00pm.

Salary - £28,000 + Fantastic Workplace Benefits

The Role

We're on the lookout for an Office & Workflow Assistant to help our teams stay efficient and well-coordinated. This is a great role for someone who's detail-focused, loves structure, and is looking to grow their experience in office and admin support.

Day-to-Day Responsibilities

• Organise and update project records and team files
• Schedule and support meetings across departments
• Handle incoming hire requests (Thursdays & Fridays)
• Manage sales enquiries in the afternoons (Mon-Thurs)
• Answer calls, respond to emails, and send out quotations
• Help track project tasks and ensure key deadlines are met
• Order office and operational supplies as needed
• Help prepare updates and reports for weekly catch-ups
• Be ready to support with other general admin tasks

Who You Are

• Naturally organised and detail-driven
• Confident communicating with team members and external contacts
• Comfortable using Microsoft Word, Excel, and Outlook
• Able to stay focused across different tasks
• Enthusiastic, curious, and eager to learn
• Interested in working in a busy, growing environment

Benefits

• Competitive salary with performance incentives
• Regular team appreciation events
• Free on-site parking
• Coffee machine and kitchen for a relaxed lunch area
• Office located just 20 minutes outside of Belfast City Centre

For more information, please reach out to Phil Doherty @ VANRATH.

INDPD