Office Support Admin

ACS Staffing Solutions; England; On-site; GBP 40,000 - 60,000; Full time

Job summary

A finance company is seeking an Office Support Administrator to provide comprehensive administrative and secretarial support to senior staff in Swindon. The role demands excellent organisation, attention to detail, and the ability to handle multiple priorities in a fast-paced setting. Responsibilities include maintaining client records, producing meeting notes, and managing workflows. The ideal candidate should be proficient in Microsoft Office and demonstrate strong communication skills.

Qualifications

• Experience in providing administrative and secretarial support.
• Ability to maintain confidentiality and manage records.
• Proficient in using CRM systems and Microsoft Office.

Responsibilities

• Deliver accurate administrative support to leadership.
• Produce client meeting notes and ensure correct information processing.
• Maintain and update client records while preserving confidentiality.
• Manage personal workflow and support the wider team.
• Ensure accurate upkeep of Salesforce and other systems.
• Respond promptly to emails and update spreadsheets.
• Carry out general administrative duties.
• Support with business submissions and procedural checks.

Skills

Highly organised

Professional communication skills

Proficient in Microsoft Office

Strong time-management

Self-motivation

Ability to handle conflicting demands

Job description

Office Support Administrator

Swindon

£25,000

8.30am - 17.00pm Monday to Thursday and 8.30am - 15.00pm on Fridays

We have partnered with a well-established finance business, who are looking for comprehensive administrative and secretarial support to their senior staff and advisers, ensuring high-quality service to both the internal team and clients. This role requires excellent organisation, attention to detail, and the ability to manage competing priorities in a fast-paced environment.

Key Responsibilities

• Deliver accurate, timely administrative and secretarial support to leadership and advisers.
• Produce detailed client meeting notes and correspondence, and ensure all information is correctly processed in the CRM system.
• Maintain and update client records across relevant platforms while preserving confidentiality.
• Manage personal workflow and support the wider team as needed.
• Ensure accurate upkeep of Salesforce and other operational systems.
• Respond to emails promptly, keep spreadsheets updated, and log all work appropriately.
• Carry out general administrative duties including printing, scanning, filing, handling calls, and chasing outstanding items.
• Support with business submissions and procedural checks.

Skills & Attributes

• Highly organised with strong attention to detail.
• Professional communication skills, including excellent telephone manner.
• Proficient in Microsoft Office and experienced with maintaining systems and processes.
• Able to work independently or within a team, including remote work.
• Strong time-management, self-motivation, and ability to handle conflicting demands calmly.
• Ethical, confidential, and flexible approach to work.