Marketing & Project Administrator

Bespoke Careers; Greater London; On-site; GBP 28,000 - 35,000; Full time

Job summary

A leading recruitment firm in Greater London seeks an Office, Marketing & Project Administrator to support daily operations. You will assist in creating a welcoming office environment, manage administrative tasks, and contribute to marketing and project support. Ideal candidates should have experience in similar roles, with skills in organization and communication. This position offers growth opportunities within a supportive setting, making it perfect for someone eager to advance their administrative career.

Qualifications

• Previous experience in a similar office, project or administrative role.
• Experience within architecture, design, engineering or construction is advantageous.

Responsibilities

• Ensure the office environment is clean and tidy.
• Act as first point of contact for clients and visitors.
• Assist with the preparation of marketing materials.
• Support project managers with administrative duties.

Skills

Strong organisational skills

Excellent attention to detail

Confident communicator

Ability to work effectively with people at all levels

Tools

Adobe InDesign

Document management systems

Job description

As Office, Marketing & Project Administrator, you will provide essential support to the project teams and Office Operations Manager, helping to ensure the smooth day-to-day running of the office. This is a fantastic opportunity to take on a varied, hands‑on role and really make it your own within a supportive and collaborative environment.

You will be the first point of contact for clients and visitors, creating a welcoming and professional office atmosphere. Alongside core office administration, the role offers genuine exposure to project administration, marketing and bid support, and some involvement in HR and onboarding, making it ideal for someone looking to take the next step in their administration career.

You’ll be closely supported by the Office Operations Manager, who is known as an excellent mentor, with plenty of scope to learn, develop and grow.

Key Responsibilities

Office & Operations Support

• Ensure the office environment is always well presented, clean and tidy, including management of desk hardware and inventory
• Manage office meeting rooms, including bookings, set-up, catering, AV support and room resets
• Act as first point of contact for clients and visitors, providing a warm, professional welcome
• Manage general office correspondence via phone and email
• Order catering for internal and external meetings
• Manage office consumables, including stationery and kitchen supplies
• Support with corporate and office events, including team and client events
• Assist with recruitment and onboarding of new starters
• Support wider office administration, HR and IT tasks as required

Marketing & Bid Support

• Assist with the preparation of marketing materials including bids, tenders, capability statements, proposals and presentations
• Support production of social media content, including copywriting and imagery
• Help maintain brand consistency across all documents
• Maintain marketing libraries, standard documents and templates
• Update and maintain the CRM system
• Support website updates and marketing administration as required

Project Administration

• Support project managers with a wide range of administrative duties
• Update and maintain central project records
• Log and upload project documentation onto relevant file-sharing systems
• Assist with client invoicing and updating project cashflows
• Manage electronic and manual filing
• Arrange project team travel, accommodation and catering when required

Skills & Experience

• Previous experience in a similar office, project or administrative role
• Experience within architecture, design, engineering or construction would be advantageous
• Knowledge of Adobe InDesign and document management systems is beneficial
• Strong organisational skills with excellent attention to detail
• Confident communicator, both written and verbal
• Ability to work effectively with people at all levels