Office Manager / Personal Assistant - Luxury Lifestyle Brand

MODE SEARCH Ltd.; England; On-site; GBP 40,000 - 60,000; Full time

Job summary

A renowned luxury lifestyle brand in London is seeking an experienced Office Manager / Personal Assistant to support their Managing Director. The role involves overseeing office operations, providing executive-level support, and managing various administrative tasks in a fast-paced environment. The ideal candidate will possess strong organisational skills and proficiency in Microsoft Office. Competitive salary and benefits offered.

Benefits

Competitive salary

Bonus

Private healthcare

Qualifications

• Experience in a luxury or high-profile environment.
• Strong time-management abilities.
• Ability to work independently and anticipate needs.

Responsibilities

• Manage all aspects of the office operations.
• Oversee office budgets and maintain expenses.
• Coordinate meetings and internal events.

Skills

Proven experience in office management or executive assistance

Strong organisational abilities

Excellent communication skills

Proficiency in Microsoft Office

Ability to multitask

Job description

Overview

Mode Search is partnering with a globally renowned luxury lifestyle brand in search of a highly organised, proactive, and experienced Office Manager / Personal Assistant to support their UK Managing Director. This is an exciting opportunity to work at the heart of a pioneering luxury business, known for its eclectic, enchanting, and joyful collections.

Role

Based at their Central London head office close to Soho, this is a full-time, office-based role where you will oversee the smooth running of all office operations while providing executive-level support to the MD. This is a hands-on, dynamic role that combines organisational excellence, operational management, and personal assistance in a fast-paced, luxury environment.

Responsibilities

• Serve as first point of contact at reception of the building for visitors, managing calls, emails, and appointments.
• Oversee and maintain all aspects of the office, including facilities, equipment, communal areas, and supplies.
• Plan, organise, and coordinate meetings, boardroom setups, and internal events.
• Organise travel, hotel, and restaurant bookings for the senior team and MD.
• Manage office budgets, identify cost-saving opportunities, and ensure expenses remain within limits.
• Support onboarding of new staff and maintain high standards of workplace health and safety.
• Act as the key contact for contractors, IT providers, and security, ensuring smooth operations.
• Support the MD with diary management, personal requests, and ad hoc administrative tasks.
• Coordinate CSR projects, office events, and staff gifting programs.

Requirements

• Proven experience in office management or executive assistance, ideally in a luxury or high-profile environment.
• Strong organisational, time-management, and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and other relevant software.
• Ability to work independently, anticipate needs, and remain flexible in a fast-paced environment.

The role offers a competitive salary, bonus and generous benefits including private healthcare.

This is a fantastic opportunity for a highly motivated professional to join a global luxury brand at a pivotal time. If you thrive in a high-pressure, dynamic environment and have a passion for operational excellence, we want to hear from you.

Note: due to a high number of applications we are currently receiving we are unfortunately not able to provide individual feedback to every candidate at this stage of the process. If your application is successful, you will be contacted by us in due course. You can also email your resume directly to us on [e-mail] if you would like to apply