Office Manager and Governance Support

UK Sport; Birmingham; Hybrid; GBP 24,000 - 30,000; Full time

Job summary

A charitable organization in Birmingham is seeking a dedicated administrator to provide support to the Governance Board and assist in daily office management. This hybrid role involves scheduling, preparing agendas, drafting minutes, and facilitating meetings. Strong administrative skills, Microsoft Office proficiency, and the ability to engage with stakeholders are essential. With generous employee benefits and flexible work arrangements, this position offers an opportunity to contribute to impactful projects in a supportive environment.

Benefits

Flexible working arrangements

Generous employee benefits

Qualifications

• Experience as an Administrator or similar role.
• Ability to engage with internal and external stakeholders.
• Experience in Board administration.

Responsibilities

• Manage calendars, appointments, and meetings.
• Prepare and organize documents for meetings.
• Draft minutes for Board and sub-committee meetings.
• Coordinate travel arrangements and itineraries.
• Act as the first point of contact for enquiries.

Skills

Strong administrative skills

Competency in Microsoft Office

Ability to write minutes

Good interpersonal skills

Strong organizational skills

Time-management abilities

Flexible approach to work

Job description

About Invictus UK 2027 Ltd. Invictus UK 2027 Ltd (IUK27) is a registered company and charity that has been set up to deliver the Invictus Games in Birmingham in the summer of 2027. The team is based either at Borough High Street, London, or Birmingham City Centre / the NEC.

About the role

We are looking to appoint a new member of our team to support the management of office administration and provide support to our Governance Board. The post will report into the Senior Leadership Team and will predominantly focus on general administration, supporting the team, office management, and acting as the administrative link to the Board of Trustees. This will include scheduling Board committee meetings, sub-committees, and working groups; preparing agendas; drafting minutes; and providing logistical support to the Board. The role is a hybrid arrangement of general administration, project management, and secretariat work.

Main Duties

General Administration (60% of role)

• To carry out a professional administrative service to the Senior Leadership Team, covering a range of administrative tasks to support the business
• To manage calendars, appointments, and meetings
• To coordinate and book travel arrangements and itineraries
• To coordinate and manage team meetings and away days
• To prepare and organise documents for meetings
• To take minutes for Board and sub-committee meetings
• To provide project management support as required
• To prepare documentation and presentations as required by the team
• To support general enquiries and act as the first point of contact for external calls, emails, and correspondence
• To coordinate events, meetings, and conferences in liaison with relevant managers
• To act as the main point of contact for suppliers and ensure office supplies and resources are available
• To maintain policy, health and safety, and first aid records, asset management registers, and records of all associated training
• To deliver induction training as part of the onboarding process for new starters
• To monitor the info@ email address in a timely manner, ensuring enquiries are actioned or sent to the relevant manager
• To maintain confidentiality and professionalism at all times

Governance Support (40% of role)

• To plan and co‑ordinate meetings of the Board and sub‑committees
• To draft agendas, working with the team on information requirements to effectively support meetings and drive decision‑making
• To prepare and organise documents for meetings
• To take accurate minutes for Board and sub‑committee meetings
• To support Board administration requirements
• To support the office operation as required with ad‑hoc tasks and special projects

Required Experience

• Strong administrative skills and experience, with competency in using the Microsoft Office suite
• Proven ability to write minutes of meetings and provide effective Board administration
• Proven work experience as an Administrator or in a similar role
• Good interpersonal skills to engage with both internal and external stakeholders
• Strong organisational and time‑management abilities, with the ability to work independently
• A flexible approach to work and varying tasks

Desirable experience

• Experience of working for a charity or not‑for‑profit organisation
• Experience of working as part of a team to organise an event

Generous employee benefits

This role can be flexibly based, with a minimum requirement of one day per week in the office and attendance at in‑person Board meetings and sub‑committees in London or Birmingham.

Closing information

Closing date: 1700 Monday 05 January 2026

Interviews: w/c 12 January 2026