Office Manager / Admin - Construction

ZipRecruiter; York and North Yorkshire; On-site; GBP 80,000 - 100,000; Full time

Job summary

A dynamic design-and-build practice is seeking an Office Manager/Administrator to oversee operations in York. This full-time role involves supporting site teams, managing project logistics, and ensuring effective communication and materials management. The ideal candidate should possess strong organisational skills, proficiency in Excel, and a proactive approach. You'll play a central role in impactful projects, ensuring smooth operations and high-quality documentation.

Qualifications

• Confident with Excel and digital file management.
• Calm efficiency when juggling multiple priorities.
• Experience in construction or project-based work is desirable.

Responsibilities

• Order materials, book accommodation, and arrange vehicles.
• Track weekly hire reports and liaise with site staff.
• Manage site images and documentation.
• Convert architectural drawings into pricing schedules.
• Support financial tracking by chasing receipts.

Skills

Organisational skills

Problem-solving

Excel proficiency

Communication skills

Attention to detail

Job description

Overview

Office Manager / Administrator - Construction, York

Salary: Competitive, based on experience

Full-time (part-time flexibility available)

This isn’t just office admin. It’s the chance to play a central role in projects that protect heritage, transform spaces, and leave a lasting legacy.

A dynamic design-and-build practice is seeking a highly organised Office Manager / Administrator to keep their York office running smoothly while supporting site teams across the region. You’ll be the person who makes sure everything — from materials to paperwork — is exactly where it needs to be, when it needs to be there.

What You’ll Do

• Keep projects moving by ordering materials, booking accommodation, and arranging vehicles
• Track weekly hire reports and liaise with site staff to keep costs tight and operations efficient
• Turn apprentice schedules into clear labour planning tables
• Manage site images and documentation so records are watertight
• Create and maintain RAMS templates, cross-check site files, and compile final project packs
• Convert architectural drawings into internal pricing schedules and subcontractor documents
• Take charge of office operations: phones, post, stock levels, workwear, and queries
• Support financial tracking by chasing receipts and reconciling reports
• Build simple Excel tools and reports that make project planning smoother

What You’ll Bring

• A natural talent for organisation and problem-solving
• Confidence with Excel and digital file management
• Clear, professional communication skills
• Calm efficiency when juggling multiple priorities
• A proactive, can-do mindset with an eye for detail
• Experience in construction, conservation, or project-based work (desirable but not essential)

Why This Role?

Because here, you won’t be a small cog in a big corporate wheel.

You’ll be the go-to person who keeps projects on track and teams supported. You’ll see the direct impact of your work on projects that truly matter — restoring heritage, shaping communities, and delivering something of lasting value