Office Manager

IMC B.V.; City Of London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A global trading firm is seeking an Office Assistant for their London office. The candidate will manage front-desk operations, coordinate travel, and ensure the office runs smoothly. Ideal applicants will have client-facing experience in a corporate environment, be fluent in English, and have proficiency with Microsoft Office. This role requires presence in the office five days a week to support daily activities and events, contributing to a high-standard work environment.

Qualifications

• Experience in a client-facing role within an international corporate environment.
• Strong organizational skills and a proactive approach.
• Ability to handle multiple tasks efficiently in a fast-paced setting.

Responsibilities

• Act as host for visitors and ensure a welcoming environment.
• Book travel arrangements and manage schedules.
• Handle telephone and email communications.
• Coordinate office supplies and training events.

Skills

Client-facing experience

Fluent in English

Microsoft Office proficiency

Education

Bachelor's Degree (preferably in a relevant area)

Job description

About the Role

IMC is looking for an Office Assistant to support our rapidly growing London office. In this role, you will be the first point of contact and host for both external and internal visitors. Working closely with the Managing Director and HR, you will be responsible for a wide range of activities and events, alongside ensuring the office runs smoothly and at a high standard. We are seeking a proactive candidate who is an energetic team player, well-organized, loyal, and flexible. The successful candidate will be required to be present in the office five days a week, to ensure smooth daily operations.

Your Core Responsibilities:

• Acting as host for both internal and external visitors, including preparing passes and coordinating with the reception desk
• Booking travel arrangements / itineraries
• Handling telephone and email traffic
• Managing incoming and outgoing (express) mail/couriers
• Being the contact person for several suppliers, including courier services
• Organising and coordinating office training, events and meetings
• Supporting the management team and other employees with various tasks and projects as required
• Managing the stock of office supplies
• Coordinating the booking of meeting rooms and keeping them tidy as well as the other office shared spaces
• Acting as the main point of contact with the landlord, addressing facilities, and other office-related issues
• Ensuring the smooth operation of the office by overseeing the above-mentioned responsibilities and promptly resolving any issues.

Your Skills and Experience:

• Experience in a client-facing role within an international corporate environment, particularly in industries such as finance or consulting (e.g., Corporate Receptionist or Office Assistant).
• Fluent in English (speaking and writing)
• Experience with Microsoft Office applications
• Bachelor Degree is a plus, preferably in a relevant area of study

About Us

IMC is a global trading firm powered by a cutting-edge research environment and a world-class technology backbone. Since 1989, we’ve been a stabilizing force in financial markets, providing essential liquidity upon which market participants depend. Across our offices in the U.S., Europe, Asia Pacific, and India, our talented quant researchers, engineers, traders, and business operations professionals are united by our uniquely collaborative, high-performance culture, and our commitment to giving back. From entering dynamic new markets to embracing disruptive technologies, and from developing an innovative research environment to diversifying our trading strategies, we dare to continuously innovate and collaborate to succeed.