Office Facilities & Maintenance Assistant

Polytec Personnel Ltd; Saffron Walden; On-site; GBP 40,000 - 60,000; Full time

Job summary

A facilities management company based in Saffron Walden is looking for an individual to manage office maintenance and repairs. The role includes ensuring the office is well-maintained, conducting checks on infrastructure, and liaising with cleaning teams. Ideal candidates will have strong organisational skills, a hands-on approach, and confidence in completing varied tasks. Applicants should hold a Full UK driving licence and be comfortable with minor repairs as well as supporting the office's overall efficiency.

Qualifications

• Strong organisational skills with the ability to manage multiple tasks.
• Confident working independently and proactively identifying issues.
• Full UK driving licence is required.

Responsibilities

• Carry out minor repairs such as replacing bulbs, basic plumbing fixes or adjusting furniture.
• Monitor the overall condition of the office.
• Conduct routine checks on office infrastructure including heating, cooling and plumbing systems.
• Maintain inventories of supplies and ensure stock is replenished.
• Oversee cleaning schedules and liaise with external cleaning teams.

Skills

Organisational skills

Basic DIY skills

Clear communication skills

Problem solving

Physical task management

Tools

Microsoft Office

Job description

Location: Saffron Walden
Type: Permanent
Hours: Monday-Friday, 9:00am-5:30pm
Salary: Competitive
Job Reference: 35903

Responsibilities

• Carry out minor repairs such as replacing bulbs, basic plumbing fixes or adjusting furniture
• Monitor the overall condition of the office and elevate larger issues to external contractors
• Conduct routine checks on office infrastructure including heating, cooling and plumbing systems
• Maintain inventories of supplies and ensure stock is replenished
• Oversee cleaning schedules and liaise with external cleaning teams
• Assist with health and safety compliance and perform basic risk assessments
• Ensure fire safety equipment is tested and maintained
• Act as a first point of contact for safety or maintenance concerns
• Work with suppliers, service providers and maintenance contractors
• Source quotes, arrange repairs and coordinate service visits
• Keep service contracts and associated invoices up to date
• Receive, check and organise deliveries of equipment and supplies
• Occasionally carry out local errands such as collecting supplies or delivering equipment
• Support office moves, reconfigurations and refurbishments
• Prepare workstations and equipment for new starters
• Help maintain company vehicles, including organising servicing, insurance, fuel and routine upkeep

Requirements

Essential

• Practical, hands‑on approach; some facilities or maintenance experience beneficial but not required
• Strong organisational skills with the ability to manage multiple tasks
• Confident working independently and proactively identifying issues
• Basic DIY skills (minor electrical, plumbing, furniture assembly, etc.)
• Clear communication skills for liaising with internal teams and external contractors
• Full UK driving licence
• Comfortable with a varied role that may involve physical tasks

Desirable

• Experience in a facilities, maintenance or operational role
• Understanding of basic health and safety requirements
• Knowledge of building systems (heating, plumbing, electrical)
• Previous experience in a start‑up or fast‑paced environment
• Ability to manage simple budgets
• Basic IT competence (e.g., 'Microsoft Office')
• Any relevant HandS or facilities training or certifications

Please contact us as soon as possible for more details or apply below