Office Coordinator (Part time)

RES; Glasgow; On-site; GBP 20,000 - 25,000; Part time

Job summary

A renewable energy firm based in Glasgow is seeking a part-time Office Coordinator to support their business operations. This role focuses on reception tasks, including greeting visitors and answering the switchboard. The ideal candidate will have previous administrative experience, strong communication skills, and the ability to multitask. This position offers a competitive benefits package and an opportunity to work in a supportive environment committed to professional growth.

Qualifications

• Previous administrative experience required.
• Knowledge of Health & Safety Hazards in the workplace.
• First aid and fire marshal training desirable.

Responsibilities

• Manage reception tasks including greeting visitors and answering the switchboard.
• Provide administrative support to other offices as required.
• Conduct routine office health & safety audits.
• Role as Office First Aid and Fire Marshall.
• Organise office repairs and supplies.
• Assist HR and IT with new starter requirements.

Skills

Excellent communication skills

Ability to multitask

Attention to detail

Friendly and flexible approach

Self-motivated

Proficient in Office 365

Job description

Description

Do you want to work to make Power for Good?

We're the world's largest independent renewable energy company. We're guided by a simple yet powerful vision: to create a future where everyone has access to affordable, zero carbon energy.

We know that achieving our ambitions would be impossible without our people. Because we're tackling some of the world's toughest problems, we need the very best people to help us. They're our most important asset so that's why we continually invest in them.

RES is a family with a diverse workforce, and we are dedicated to the personal professional growth of our people, no matter what stage of their career they're at. We can promise you rewarding work which makes a real impact, the chance to learn from inspiring colleagues from across a growing, global network and opportunities to grow personally and professionally.

Our competitive package offers a wide range of benefits and rewards.

The position

Based at our newly refurbished office in Glasgow and reporting to the UK Head of Facilities, the position of Office Coordinator plays a key role in supporting our business. Based on reception, you will work closely with our admin teams based around the UK and the multidisciplinary teams at our Glasgow office.

The role is offered on a part-time basis, working 25 hours per week over 5 days.

Accountabilities

• Overall responsibility for all reception tasks including but not limited to answering the switchboard, greeting visitors, organising refreshments for external meetings, opening and distributing post, arranging couriers, organising access passes, managing meeting rooms and staff car parking
• Provide administrative support for our other offices and projects as required
• Carry out routine office health & safety audits
• Fulfil the role of Office First Aid and Fire Marshall (training provided)
• Coordinate DSE assessments for colleagues across the UK
• Organise general office repairs, office supplies and coordinating with contracted cleaning services
• Arrange meeting refreshments, kitchen supplies and maintain cleanliness of the office during working hours
• Support new starter office inductions, assisting HR and IT with new starter requirements
• Support a wider team in organizing charity events and office socials including the Christmas party
• Administrative support to the wider business which may include supporting legal, communications and development aspects of the business

Knowledge

• Awareness of Health & Safety Hazards in the workplace

Skills

• Excellent communication skills at all levels
• Ability to multitask, and prioritise workload
• Good attention to detail
• Friendly and flexible approach
• Self-motivated, able to work with minimal supervision
• Proficient user of Office 365 including Outlook, Excel, Word and PowerPoint

Experience

• Previous Administrative Experience

Qualifications

• Whist not essential, qualifications in first aid training and fire marshal training would be desirable

At RES we celebrate difference as we know it makes our company a great place to work. Encouraging applicants with different backgrounds, ideas and points of view, we create teams who work together to solve complex problems and design practical solutions for our clients. Our multiple perspectives come from many sources including the diverse ethnicity, culture, gender, nationality, age, sex, sexual orientation, gender identity and expression, disability, marital status, parental status, education, social background and life experience of our people.