Office Coordinator

Mpeople Recruitment North West; Prestwich; On-site; GBP 18,000 - 30,000; Full time

Job summary

Mpeople Recruitment North West is seeking an experienced Office Coordinator for a reputable construction client based in Prestwich. The role is 100% office-based, Monday to Friday, 9am–5pm, in Prestwich.

You will report to the Director and coordinate administration to ensure smooth project and tender operations. Responsibilities include invoicing, PO management, document control, diary management, and meetings minutess, with close collaboration to commercial staff and QS.

Qualifications

• Experience in the Construction Industry (commercial sector).
• Competent in Microsoft Excel, Word, PowerPoint, Outlook, SharePoint and Teams.

Responsibilities

• Record and monitor invoices and check against purchase orders.
• Enter invoices on accounts software (Xero).
• Raising purchase orders.
• Liaising with accounts department and confirming payment schedules.
• Checking subcontractor details / tax status, etc.
• Collating information from timesheets for costing purposes.
• Liaising with quantity surveyors and commercial staff.
• Assisting with subcontract enquiries and tender analysis.
• General admin assistance to management.
• Collating and filing O&M manuals.
• Diary management.
• Create and manage various trackers.
• Filing drawings and information on server (document control).
• Some switchboard duties.
• Taking and distributing meeting minutes.

Job description

Mpeople Recruitment are seeking an experienced Office Coordinator on behalf of our reputable construction client based in Prestwich.

You must have previous experience within the Construction Industry (commercial sector).

• Location: Prestwich
• Hours: Monday to Friday 9am – 5pm 100% office based
• Salary: Up to £30,000 dependent on experience

Purpose of the role:

Reporting to the Director, you will coordinate the administration duties within the office ensuring the smooth and efficient running of projects and tenders.

Responsibilities would include:

• Record and monitor invoices received and checking against purchase orders.
• Enter invoices on to accounts software (Xero).
• Raising purchase orders.
• Liaising with accounts dept and confirming payment schedules.
• Checking subcontractor details / tax status, etc.
• Collating information from timesheets for costing purposes.
• Liaising closely with quantity surveyors and commercial staff.
• Assisting with subcontract enquiries and tender analysis.
• General admin assistance to management.
• Collating and filing O&M manuals.
• Diary management.
• Create and manage various trackers.
• Filing drawings and information on server (document control).
• Some switchboard duties.
• Meeting minutes. Taking and distributing.

General understanding of the following:

• CDM / O&M manuals.
• Tender processes.
• PQQs.Document control including design drawings.
• Competent in Excel, Word, Power Point, Outlook, SharePoint, Teams and the like.