Administration Assistant

Vincera Consulting Ltd; Bromsgrove; On-site; GBP 20,000 - 28,000; Full time

Benefits offered by this job

Early finish at 1pm on Fridays

Job summary

A well-established consulting engineering company in Bromsgrove is seeking an experienced Administration Assistant to join their Pre-Construction Team. This role involves providing essential administrative support, managing project documentation, coordinating site visits, and facilitating communication within the team. Candidates should have solid administrative experience and strong organizational skills. This position offers an early finish on Fridays and opportunities for growth within a dynamic work environment.

Qualifications

• Solid experience in an office-based administration role.
• Ability to work under pressure and meet deadlines.
• Desirable portal systems admin experience.

Responsibilities

• Provide vital administrative support during the pre-construction phase.
• Manage project-related documentation and maintain databases.
• Coordinate site visits and distribute jobs to correct personnel.
• Upload documentation and support applications for building regulations.

Skills

Strong organisational skills

Excellent communication skills

Time management skills

Proficiency in using computers

Proactive approach

Job description

An excellent opportunity has arisen for an experienced Administration Assistant to join the Pre-Construction Team of a well-established, multi-disciplined Construction and Consulting Engineering company based in Bromsgrove.

In this role, you will provide vital administrative support during the pre-construction phase of various projects. Your day-to-day duties will include managing project-related documentation, maintaining databases and Client portal systemsand assisting the Team with a range of administrative tasks.

This role is ideal for someone with solid experience in an office-based administration role. While prior experience within the construction industry is advantageous, it not essential; strong general admin skills and a proactive, organised approach are what matter most.

Main Duties

• Answering telephone calls, responding to requests for information and enquiries and fielding these to the appropriate personnel where appropriate.
• Responding to enquiries, requests for further information, uploading and extracting information and documentation as required and this to the correct internal systems. This includes information and requests surrounding invoicing.
• Monitor emails arriving in the group team email inboxes as directed. Responding to requests for further information and enquiries and distributing these as appropriate.
• Completing and maintaining the Groups database with progress from start to finish of individual projects/jobs efficiently and to the specification required.
• Coordinating site visits with the Group and other required third parties, liaising with the relevant parties to make mutually convenient arrangements.
• Managing portals as directed including responding to enquiries, requests for further information, uploading and extracting information and documentation as required and uploading this to the correct internal system.
• Distributing new enquiries and jobs to the correct personnel and doing all acts and tasks necessary to set up new enquiries and jobs in compliance with internal processes and systems.
• Upload documentation invoices, work in progress, service level agreement reports and other documentation as requested to the portals.
• Providing support and training for new and existing members of the team.
• Collating data for enquires and instructions and formatting spreadsheets when requested to do so.
• Supporting in applications for building regulations and liaising with building control to obtain completion certifications.
• Collating the relevant information, preparing and issuing mandate documents and uploading to the relevant portals.
• Extracting required information and compiling files in the requested format.
• Excellent communication and interpersonal skills.
• Strong organisational and time management skills.
• Ability to work under pressure and meet deadlines.
• Proficiency in using computers and relevant software
• Portal systems admin experience is desirable but not essential

This is an office based Admin role which offers an early finish of 1pm on a Friday!

If you want to apply for this excellent career opportunity please send your CV to Simone Bacciocchi at CRS Professionals.