Administration Assistant

Kpi-Recruiting-Ltd; United Kingdom; On-site; GBP 30,000 - 34,000; Full time

Job summary

KPI-Recruiting-Ltd is recruiting an Administration Assistant for our client, a growing construction business based in Deeside. This role plays a key part in supporting the smooth operation through administration, document control, system management and purchasing support.

The ideal candidate will have office experience, exceptional attention to detail and strong communication. You will manage records, coordinate meetings, and handle day-to-day admin tasks in a fast-paced environment.

Qualifications

• Experience in Office Administrator or similar role.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Proficient with Microsoft Office (Word/Excel/Outlook).

Responsibilities

• Managing and maintaining company and project documentation.
• Ensuring records are stored, updated, and accessible.
• Distributing and tracking documentation per procedures.
• Supporting compliance and audit requirements through records.
• Managing job management software systems.
• Maintaining accurate databases and digital records.
• Raising and processing purchase orders.
• Maintaining purchasing records and tracking orders.
• Liaising with suppliers on deliveries, pricing, and queries.
• Assisting procurement administration for project delivery.
• Providing day-to-day admin support to the Director and team.
• Coordinating meetings, diaries, and office schedules.
• HR administration and maintaining employee records.
• Undertaking general office duties for efficient operations.

Skills

Office administration

Document control

Purchasing support

Communication

Tools

Microsoft Word

Excel

Outlook

Job description

Administration Assistant

Deeside, CH5

£30,000 - £34,000 per annum

39 Hours per Week | Monday to Friday | 8:00am - 4:30pm

Our client, a well-established and growing construction business based in Deeside, is seeking an experienced and highly organised Administrator to join their team. Reporting directly to the Director, this role will play a key part in supporting the smooth and efficient operation of the business through effective administration, document control, system management, and purchasing support.

This is an excellent opportunity for an individual who thrives in a fast-paced environment, has exceptional attention to detail, and possesses strong communication and organisational skills.

Key Responsibilities

• Managing and maintaining company and project documentation


• Ensuring all records are accurately stored, updated, and readily accessible


• Distributing and tracking documentation in line with company procedures


• Supporting compliance and audit requirements through effective record management


• Managing and maintaining job management software systems


• Ensuring company databases and digital records remain accurate and up to date


• Raising and processing purchase orders


• Maintaining accurate purchasing records and tracking orders


• Liaising with suppliers regarding deliveries, pricing, and invoice queries


• Assisting with procurement administration to support project delivery


• Providing day-to-day administrative support to the Director and wider team


• Managing incoming calls, emails, and correspondencePreparing reports, spreadsheets, and business documentation


• Coordinating meetings, diaries, and office schedules


• Supporting HR administration and maintaining employee records


• Undertaking general office duties to ensure the efficient running of the business

Candidate Requirements

• Previous experience within an Office Administrator, Administrative Assistant, or similar role


• Excellent attention to detail and accuracy


• Strong written and verbal communication skills


• Confident user of Microsoft Office, including Word, Excel, and Outlook


• Ability to manage multiple priorities and work independently


• Strong organisational and time management skills

Desirable

• Experience within the construction, engineering or related industry


• Knowledge of document control procedures


• Understanding of purchase order processes and supplier management