Office Manager

Kenna Recruitment Ltd; Wembley; On-site; GBP 28,000 - 32,000; Part time

Job summary

Kenna Recruitment Ltd seeks an experienced Office Manager to oversee day‑to‑day office operations for a construction company based in Wembley. The role involves supporting both operational and finance teams while coordinating multiple activities in a busy, hands‑on environment.

Key duties include processing invoices in Xero, bank reconciliations, payments, and maintaining office systems. The ideal candidate is organised, proactive, and able to multitask with strong communication skills.

Qualifications

• Previous experience in an Office Manager role.
• Strong organisational and multitasking skills.
• Experience using Xero (preferred).
• Confident working independently and managing multiple priorities.
• Excellent communication and administrative skills.
• Construction industry experience would be advantageous but isn't essential.

Responsibilities

• Process supplier and subcontractor invoices using Xero.
• Check purchase invoices against purchase orders and delivery notes.
• Prepare weekly payment runs and issue remittances.
• Complete bank reconciliations.
• Manage office supplies and facilities.
• Coordinate incoming deliveries.
• Handle incoming telephone enquiries.
• Support site set‑up with health & safety equipment and signage.
• Assist with tender documentation and O&M manuals.
• Manage company vehicles, mobile phones, IT equipment and office services.
• Organise staff training and company events.
• Manage timesheets and provide general administrative support.

Skills

Organisational skills

Multitasking

Communication skills

Administrative skills

Tools

Xero

Job description

Are you an experienced Office Manager looking for a varied and hands-on role within a well-established construction company?

I'm working with a reputable main contractor based in Wembley who is looking to appoint an organised and proactive Office Manager to oversee the smooth day-to-day running of their office while supporting both the operational and finance teams.

This is a busy and varied position where no two days are the same. You'll play a key role in ensuring the office runs efficiently while supporting multiple areas of the business.

Based: Wembley (Office-Based)

Hourly Pay Rate: £16 per hour (Approx. £30,000)

Hours: Monday - Friday | 9:30am - 2:30pm

Key Responsibilities

• Processing supplier and subcontractor invoices using Xero
• Checking purchase invoices against purchase orders and delivery notes
• Preparing weekly payment runs and issuing remittances
• Completing bank reconciliations
• Managing office supplies and facilities
• Coordinating incoming deliveries
• Handling incoming telephone enquiries
• Supporting site set-up with health & safety equipment and signage
• Assisting with tender documentation and Operating & Maintenance (O&M) manuals
• Managing company vehicles, mobile phones, IT equipment and office services
• Organising staff training and company events
• Managing timesheets and providing general administrative support

What We're Looking For

• Previous experience in an Office Manager role
• Strong organisational and multitasking skills
• Experience using Xero (preferred)
• Confident working independently and managing multiple priorities
• Excellent communication and administrative skills
• Construction industry experience would be advantageous but isn't essential

This is an excellent opportunity to join a friendly and established business where you'll become an integral part of the team. The company is looking for someone who can start before the end of August to allow for a thorough handover with the current Office Manager.