Administrator

RGB Recruitment; Devon and Torbay; On-site; GBP 28,000 - 30,000; Full time

Job summary

RGB Recruitment is seeking an Office Administrator for a busy consultancy on the outskirts of Exeter. This permanent, full-time role supports day-to-day admin and provides essential support across teams, with a focus on reliability and organisation.

The ideal candidate will have strong IT skills, experience with Microsoft Office, and the ability to manage bookings, invoices, documents, and communications in a fast-paced environment.

Qualifications

• Previous experience in an administrative role ideally within Construction/Consultancy sector but not essential.
• Strong organisational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook).

Responsibilities

• Act as a first point of contact for the office by welcoming visitors, managing incoming calls and directing enquiries
• Formatting and checking documents such as tenders and putting together packs, certificate of payments, and contract documents.
• Office management tasks, ordering stationery, fleet car management
• Booking meetings, events and booking site visits
• Directing and answering phone queries
• Logging invoices and issuing contract documents.
• Timesheet reports on a monthly and weekly basis.
• Writing and issuing fee proposals and bid documents.
• Creating and issuing VAT receipts & handling petty cash
• General administrative support to project teams & other departments
• Experience of using AI Tools

Skills

Organisational skills

Communication skills

Attention to detail

Tools

Microsoft Office

Job description

Office Administrator

Permanent Full-time - £28k - £30k - Exeter outskirts

About the Role

We are seeking a reliable and organised Office Administrator to support the smooth running of a busy Consultancy office based on the outskirts of Exeter near good transport links. This role plays a key part in maintaining efficient day-to-day administration and ensuring excellent support across teams. The position is ideal for someone who enjoys working in a fast‑paced environment and takes pride in delivering high‑quality work.

Key Responsibilities

• Act as a first point of contact for the office by welcoming visitors, managing incoming calls and directing enquiries
• Formatting and checking documents such as tenders and putting together packs, certificate of payments, and contract documents.
• Office management tasks, ordering stationery, fleet car management
• Booking meetings, events and booking site visits
• Directing and answering phone queries
• Logging invoices and issuing contract documents.
• Timesheet reports on a monthly and weekly basis.
• Writing and issuing fee proposals and bid documents.
• Creating and issuing VAT receipts & handling petty cash
• General administrative support to project teams & other departments
• Experience of using AI Tools

Skills & Requirements

• Previous experience in an administrative role ideally within Construction/Consultancy sector but not essential.
• Strong organisational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook).

Offering fantastic benefits and working within a supportive, purpose driven environment where you can grow, learn and feel valued. This is a positive working environment which offers social events and rewards.

Please get in touch today!