Construction Office Administrator & Tender Coordinator

Mpeople Recruitment North West; Prestwich; On-site; GBP 18,000 - 30,000; Full time

Job summary

Mpeople Recruitment North West is seeking an experienced Office Coordinator for a reputable construction client based in Prestwich. The role is 100% office-based, Monday to Friday, 9am–5pm, in Prestwich.

You will report to the Director and coordinate administration to ensure smooth project and tender operations. Responsibilities include invoicing, PO management, document control, diary management, and meetings minutess, with close collaboration to commercial staff and QS.

Qualifications

• Experience in the Construction Industry (commercial sector).
• Competent in Microsoft Excel, Word, PowerPoint, Outlook, SharePoint and Teams.

Responsibilities

• Record and monitor invoices and check against purchase orders.
• Enter invoices on accounts software (Xero).
• Raising purchase orders.
• Liaising with accounts department and confirming payment schedules.
• Checking subcontractor details / tax status, etc.
• Collating information from timesheets for costing purposes.
• Liaising with quantity surveyors and commercial staff.
• Assisting with subcontract enquiries and tender analysis.
• General admin assistance to management.
• Collating and filing O&M manuals.
• Diary management.
• Create and manage various trackers.
• Filing drawings and information on server (document control).
• Some switchboard duties.
• Taking and distributing meeting minutes.

Job description

Mpeople Recruitment North West is seeking an experienced Office Coordinator for a reputable construction client based in Prestwich. The role is 100% office-based, Monday to Friday, 9am–5pm, in Prestwich.

You will report to the Director and coordinate administration to ensure smooth project and tender operations. Responsibilities include invoicing, PO management, document control, diary management, and meetings minutess, with close collaboration to commercial staff and QS.