Office Coordinator

Reed; North East; On-site; GBP 30,000 - 35,000; Full time

Benefits offered by this job

Company pension scheme

Career development opportunities

Job summary

Reed is partnering with an established business to appoint a Senior Office & Facilities Coordinator on a full-time basis at their Team Valley site. The role focuses on day-to-day office operations, administration, and financial tasks to support growth and leadership.

The ideal candidate will have senior administration or office management experience, strong organisational and communication skills, and familiarity with bookkeeping and Xero.

Qualifications

• Previous experience in a senior administration or office management role.
• Strong organisational, communication, and multitasking skills.
• Experience with bookkeeping, accounting processes, and financial record-keeping.
• Experience using Xero accounting software.
• Experience managing CIS subcontractor payments.
• Ability to work independently and take ownership of key responsibilities.

Responsibilities

• Oversee all office administration activities.
• Plan and schedule engineers for reactive works and PPM programmes.
• Deliver excellent customer service via telephone and email.
• Assist in the development and improvement of company systems, processes, and procedures.
• Manage day-to-day accounting functions and maintain accurate financial records.
• Prepare basic financial reports and management information for senior leadership.
• Administer subcontractor payments under the CIS.
• Support budget management and financial forecasting activities.
• Provide administrative and financial support to senior leadership.
• Analyse financial data, identify trends, and make recommendations for improvement.
• Identify opportunities to streamline processes and enhance operational efficiency.
• Support and guide other team members when required.
• Contribute to the overall operational success of a busy and expanding office.

Skills

Office management

Administration

Budget management

Financial reporting

Bookkeeping

Microsoft Office

Communication

Multitasking

Tools

Xero

Microsoft Office

Job description

Role: Senior Office & Facilities Coordinator

Location: Team Valley (on site)

Salary: £ per annum

Reed Business Support is working with an established and growing business to appoint an experienced and motivated Senior Office & Facilities Coordinator to join their team on a full-time basis.

This is an office-based role. We are looking for a proactive individual who can confidently oversee administrative and financial functions while supporting the continued growth and development of the business.

The Role

As a key member of the team, you will play a vital role in ensuring the smooth day-to-day running of the office, supporting operational activities, and managing administration. You will work closely with senior leadership and provide guidance and support to colleagues across the business.

Key Responsibilities

• Oversee and coordinate all office administration activities.
• Plan and schedule engineers for both reactive works and planned preventative maintenance (PPM) programmes.
• Deliver excellent customer service via telephone and email.
• Assist in the development and improvement of company systems, processes, and procedures.
• Manage day-to-day accounting functions and maintain accurate financial records.
• Prepare basic financial reports and management information for senior leadership.
• Administer subcontractor payments under the Construction Industry Scheme (CIS).
• Support budget management and financial forecasting activities.
• Provide administrative and financial support to senior leadership.
• Analyse financial data, identify trends, and make recommendations for improvement.
• Identify opportunities to streamline processes and enhance operational efficiency.
• Support and guide other team members when required.
• Contribute to the overall operational success of a busy and expanding office.

Day-to-Day Duties

• Coordinating office activities and workflow.
• Processing sales and purchase invoices.
• Maintaining accurate financial records.
• Managing administrative tasks and documentation.
• Supporting engineers, customers, and suppliers.
• Ensuring the efficient operation of the office at all times.

About You

The ideal candidate will have previous experience in a similar office management or administration role and will be comfortable working within a fast-paced environment.

Essential Requirements

• Previous experience in a senior administration or office management role.
• Strong organisational, communication, and multitasking skills.
• Excellent attention to detail and problem-solving abilities.
• Experience with bookkeeping, accounting processes, and financial record-keeping.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office and office management systems.
• Experience using Xero accounting software.
• Experience managing CIS subcontractor payments.
• Ability to work independently and take ownership of key responsibilities.

Desirable Qualifications

• Experience within the construction, maintenance, or facilities management sector.

Hours, Salary & Benefits

• Full-time, permanent position.
• Monday to Friday, 8:00am to 5:00pm.
• Salary: £30,000-£35,000 per annum (dependent on experience).
• Company pension scheme.
• Opportunities for career development and progression within a growing organisation.