Office Coordinator

Portico; Greater London; On-site; GBP 32,000; Full time

Job summary

A leading e-commerce support firm in Greater London seeks an Office Coordinator to manage daily office operations. This role requires overseeing office needs, managing supplies, and coordinating events while creating a welcoming environment. The ideal candidate will have experience in office management, strong organizational skills, and the ability to thrive in a fast-paced setting. Competitive salary of £32,000 per year with excellent benefits including holiday leave and pension contributions.

Benefits

Excellent holiday allowance

Pension contributions

Life insurance

Enhanced annual leave

Recommend a Friend Bonus Scheme

Thank you voucher scheme

24-hour personal helpline

Access to discounts and benefits platform

Training and development opportunities

Qualifications

• Proven experience within a similar office management role.
• Thrive in a fast-paced environment with a self-starter attitude.
• Experience managing vendor relationships.

Responsibilities

• Oversee day-to-day office needs and create a welcoming atmosphere.
• Manage stock of office supplies and vendor relationships.
• Coordinate logistics for team events on and off site.

Skills

Office management experience

Attention to detail

Organization skills

Ability to delegate

People skills

Cross-functional collaboration

Job description

Portico is defined by our unique culture – One that rewards hard work and dedication, empowers people to grow, with the belief that work should be fun and engaging!

Our family is made up of many different people. We embrace diversity and believe in treating everyone equally to ensure that everyone has the same opportunities to grow, develop and progress in their careers.

Job Description

Portico is currently recruiting for an Office Coordinator to join our team at the London offices of an e-commerce company. The Office Coordinator will be the sole Portico representative based on this brand-new contract, overseeing the company’s day-to-day office needs. The successful candidate will be the main point of contact for the company’s staff and their visitors, creating a welcoming, professional atmosphere that exudes service excellence.

However, this is not your standard reception role! The Office Coordinator will manage the stock of office supplies, make orders and manage the relationship with vendors, and will troubleshoot and resolve facilities issues alongside the maintenance, cleaning and building management teams.

They will also manage mail and deliveries, keep common areas organized, manage food and beverage requests and even coordinate the logistics for team co-working days and events, both on and off site.

Hours: 34 hours per week, shifts between 08:30 – 17:00, Mon‑Thu

Salary: £32,000 per annum.

Qualifications

• Have proven experience within a similar office management role.
• Be a self-starter, with high attention to detail, great organisation skills, and ability to delegate as appropriate.
• Have experience identifying and contracting with vendors and managing the relevant relationships.
• Thrive in a fast-paced environment.
• Be a people person who enjoys hosting and creating a welcoming atmosphere.
• Be able to partner cross-functionally, influence, and connect with all business partners.
• Be interested in growing a career as an executive business partner.

Additional Information

What’s in it for you?

• Excellent holiday allowance
• Pension contributions
• Life insurance
• Enhanced annual leave
• Recommend a Friend Bonus Scheme
• Thank you voucher scheme
• 24‑hour personal helpline for employees, providing counselling & information services
• Access to Choices, our discounts and benefits platform which offers you fabulous savings for thousands of high street retailers, hotels, cinemas and many more
• Our Training Academy provides excellent training and development opportunities for our people.