Office Administrator

Jenson Fisher; Romford; On-site; GBP 25,000 - 29,000; Full time

Job summary

A leading motor dealership group in Romford is looking for an Office Administrator to join the Vehicle Ledger Team in their Head Office. The role involves entering vehicle orders, performing reconciliation and reporting for audit purposes, and managing customer deposits. The ideal candidate has office administration experience and excellent numerical, communication, and writing skills. Full training will be provided, with working hours from 8:30 am to 5 pm including a one-hour lunch break.

Qualifications

• Previous experience in office administration.
• Strong numerical, communication, and writing abilities.

Responsibilities

• Ensure vehicle orders are correctly entered into the system.
• Perform month-end reconciliation and reporting for audit purposes.
• Manage vehicle stock reconciliations.
• Investigate and correct errors as needed.
• Engage with sales and service teams for debt management.
• Manage customer deposits and the refund process.
• Control service plan accounts and warranty administration.
• Assist with ad-hoc projects and processes.

Skills

Office administration experience

Excellent numerical skills

Excellent communication skills

Excellent writing skills

Job description

Office Administrator – Vehicle Ledger Team

Salary : £25,000

Our client is a rapidly expanding and successful motor dealership group, operating across London and the Home Counties with 38 showrooms, across 6 brands, having a turnover in excess of £500M and over 800 staff, they now seek an Office Administrator within the Vehicle Ledger Team, to join a very busy finance team in their Head Office, based in Romford

Reporting to the Team Manager, full training with be provided to include the following duties :

• Ensuring vehicle orders and service information costs are correctly entered into the system.
• Vehicle ledger month end processes, including reconciliation and reporting for audit purposes.
• Vehicle Stock reconciliations
• Investigating & correcting errors
• Engaging with Sales and Service teams to ensure debts are collected and allocated correctly and to manage queries.
• Managing customer deposits, including reconciliation and the refund process.
• Controlling both in house and external service plan accounts
• Warranty administration in conjunction with the claims team
• Assisting the team with ad-hoc projects and processes

Experience Required

• Office administration experience
• Excellent numerical, communications and writing skills.

Working Hours

• 8 : 30am – 5pm (one hour lunch break)