Office Administrator

CNC Recruitment Limited; Dunkeswell; On-site; GBP 60,000 - 80,000; Full time

Job summary

A recruitment agency is seeking an Office Administrator for a client in Dunkeswell. The role involves managing the front desk, handling various administrative tasks, and providing support for staff and visitors. Candidates should have experience in a busy office environment and proficiency in Microsoft Office. This is a full-time, permanent position with benefits including on-site parking and a health & wellbeing program.

Benefits

Bereavement leave

Company pension

Health & wellbeing programme

Life insurance

On-site parking

Responsibilities

• Keep the Front Desk area tidy, stocked and operational.
• Receive and screen telephone calls and emails, answering queries.
• Book accommodation and/or flights for staff as required.
• Monitor staff holidays, sickness and daily movements.
• Coordinate incoming and outgoing post for all departments.

Skills

Experience in a busy office environment

Experience with administration of multiple tasks simultaneously

Proficient use of Microsoft suite of products including Word and Excel

Job description

Overview

CNC Recruitment is seeking a dynamic Office Administrator to join our client in the Honiton area - a global leader in the military sector.

Hours

Monday & Tuesday 8am - 5:15pm
Friday 8am - 1pm

Job Type and Pay

Full time Permanent

Pay: £12.70 per hour

Responsibilities

• Keep the Front Desk area tidy, stocked and operational to a professional standard at all times including kitchen facilities, crockery and equipment.
• Order and maintain all beverages utilised by staff and visitors to meet the needs of the business.
• Receive and screen telephone calls and emails, answering queries and redirecting calls.
• Handle all Reception requests and diary appointments for the Supacat Calendar.
• Book appropriate accommodation and/or flights for staff through Flight Centre Business Travel/or budget airlines/hotels directly as required.
• Deal with all requests for fleet and hire vehicles. Maintain spreadsheets and keep vehicle diaries up to date.
• Monitor staff holidays, sickness and daily movements and update the calendar.
• Update and maintain staff lists, Emergency Roll Call List and distribute monthly.
• Ensure that all meeting rooms within the Reception building are well presented for meetings including supply of hot and cold refreshments and/or catering requirements.
• Operate the site's barrier system and security gate.
• Greet visitors, offer refreshments and direct them to the right person.
• Operate and update the Secure Visitor Register System, issue security passes and monitor return of same.
• Coordinate incoming and outgoing post for all departments including company communications using integrated PA system.
• Manage company stationary stocking levels.
• Carry out weekly check of the defibrillator held in Reception.
• Carry out basic typing duties, poster production, data input, and use the photocopier, fax, Dymo label maker, binding and laminating machines. Other duties as and when required.
• Coordinate on-site Pension clinic appointments and comms.

Qualifications / Personal Specification

• Experience in a busy office environment.
• Experience with administration of multiple tasks simultaneously.
• Proficient use of Microsoft suite of products including Word and Excel.

Benefits

• Bereavement leave
• Company pension
• Health & wellbeing programme
• Life insurance
• On-site parking