Office Administrator

Midianet; City Of London; On-site; GBP 30,000; Full time

Job summary

A financial services firm in London is seeking a proactive Office Administrator to manage office operations, support team hiring, and assist senior leadership. Responsibilities include office management, diary management for directors, and IT support. The ideal candidate should demonstrate initiative and strong organizational skills. This role presents an excellent opportunity for growth in office support.

Qualifications

• Proactive approach to office management.
• Ability to manage multiple administrative tasks effectively.
• Strong communication and organizational skills.

Responsibilities

• Look after office supplies and equipment.
• Help with hiring and manage employee records.
• Manage diaries and meetings for Directors.
• Set up laptops for staff and track IT systems.
• Collect receipts and manage expenses.
• Prepare Board meeting packs and take minutes.

Job description

Type: Full-time
Location: London
Salary: £30K

My client, within the financial services industry, is looking for a proactive Office Administrator to help keep their office running smoothly. This is a great opportunity for someone who wants to grow in office support and take on more responsibility.

Overview

My client, within the financial services industry, is looking for a proactive Office Administrator to help keep their office running smoothly. This is a great opportunity for someone who wants to grow in office support and take on more responsibility.

Responsibilities

• Office Management: Look after office supplies and equipment. Make sure daily office operations run smoothly.
• Team Support: Help with hiring: schedule interviews, do initial screenings, collect feedback, and assist with offers. Prepare offer letters and contracts, and manage onboarding/offboarding paperwork. Keep employee records up to date, including holidays. Book travel and accommodation for the team.
• Executive Support: Manage diaries and meetings for Directors. Handle emails and requests on their behalf. Create important documents like letters, invoices, and presentations. Support senior leadership with admin tasks.
• IT Support: Set up laptops for new and current staff. Keep track of IT systems and warranties. Work with our external IT support team.
• Finance & Payroll: Collect receipts and track expenses. Set up payments and prioritise requests. Share payroll updates, bonuses, and changes.
• Board Support: Put together Board meeting packs. Take minutes during meetings and share action points. Follow up on tasks from meetings.

Qualifications

Not specified in the description.

Interested in this role? Submit your CV now!

Note: LNKD1_UKTJ