Office Administrator

Prestolee Multi-Academy Trust; Bury; On-site; GBP 20,000 - 23,000; Part time

Job summary

A multi-academy trust is seeking an Office Administrator at Tottington Primary School in Bury. The role involves providing comprehensive administrative support, maintaining school records, and liaising with stakeholders. Essential skills required include strong ICT abilities and experience in an administrative role, preferably within education. This part-time position offers an engaging opportunity to support the school during term time.

Benefits

Employee Assistance Programme

Qualifications

• Previous experience in an administrative role, preferably within a school.
• Ability to maintain confidentiality and comply with safeguarding policies.

Responsibilities

• Providing administrative and clerical support.
• Acting as the first point of contact for parents and staff.
• Maintaining school databases and records.
• Supporting HR administration.
• Monitoring pupil attendance records.

Skills

Strong literacy, numeracy, and ICT skills

Experience using Microsoft Office

Excellent organisational abilities

Attention to detail

Strong interpersonal skills

Education

Minimum GCSEs grade 4/C in Maths and English

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

Overview

Ref: SCH-PMAT-0193 • Tottington Primary School, Bury • Establishment: Tottington Primary School • Location: Bury • Salary: 20,668.28 - 22,783.43 • Department: Office & Administration • Job Type: Part Time • Closing Date: 10/10/2025 12:00 • Interview Date: w/c 13th October 2025 • Start Date: 03/11/2025 • 21 day(s) remaining

Contract Type: Permanent • Contract Term: TTO - Term time only • Hours per Week: 32.50 • Weeks per Year: 43.600 • Pay Grade: Bolton (PMAT) | SCP 11 - SCP 17

The Role

Prestolee Multi Academy Trust is seeking a proactive and professional Office Administrator to join our committed team at Tottington Primary School in Bury. This role presents an exciting opportunity to support the school in delivering high-quality administration to ensure the efficient operation of the school office.

About Us At Prestolee Multi-Academy Trust, we are dedicated to empowering every child to flourish by nurturing curiosity, promoting creativity, and fostering resilience. Our commitment to inclusion, diversity, and excellence creates a supportive and dynamic environment where both students and staff can thrive. We are a thriving and ambitious Trust, comprising eight diverse primary schools across four local authorities in Greater Manchester. This presents an exciting opportunity to join our dedicated team at Tottington Primary School in Bury and play a vital role in supporting the school office.

Responsibilities

As an Office Administrator, you will play a key role in maintaining accurate school records, liaising with parents, staff, and external stakeholders, and ensuring the smooth running of the school\'s administrative functions. Your responsibilities will include:

• Providing administrative and clerical support, including document preparation, data entry, and correspondence.
• Acting as the first point of contact for parents, staff, and external visitors, ensuring a welcoming and professional environment.
• Maintaining school databases, records, and management systems in compliance with GDPR and safeguarding policies.
• Assisting with financial and resource management, including processing invoices and managing petty cash.
• Supporting HR administration, including recruitment processes, absence management, and maintaining staff records.
• Monitoring pupil attendance records and liaising with relevant staff and parents.
• Assisting in organising school events, open days, and parent evenings.
• Supporting compliance with safeguarding protocols and school policies.

What We’re Looking For

Essential Skills and Experience

• Strong literacy, numeracy, and ICT skills, with experience using Microsoft Office (Word, Excel, Outlook).
• Previous experience in an administrative role, preferably within a school or educational setting.
• Excellent organisational and multitasking abilities.
• Attention to detail and accuracy in data management.
• Ability to maintain confidentiality and comply with safeguarding policies.

Personal Attributes

• A positive and professional attitude with a commitment to providing excellent service.
• Strong interpersonal and communication skills.
• Ability to work well as part of a team and independently.
• A proactive approach to problem-solving and professional development.

Additional Information

Closing date: Friday 10th October at 12pm • Interview: w/c 13th October 2025 • Start date: Monday 3rd November (negotiable)

Safeguarding & Equal Opportunities We are committed to safeguarding and pre-employment checks will be undertaken before any appointment is confirmed. This post is exempt from the Rehabilitation of Offenders Act 1974, and the successful candidate will be required to undergo an enhanced Disclosure and Barring Service (DBS) check.

This Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

Benefits

Employee Assistance Programme

Qualifications

Qualification Title Grade Minimum GCSEs grade 4/C or equivalent in Maths and English

Safeguarding Information

Prestolee Trust is committed to safeguarding and promoting the welfare of young people and vulnerable adults, and all appointments are subject to Disclosure & Barring Service (DBS) checks (Enhanced where necessary) and satisfactory references. Prestolee Trust is also committed to promoting equality, challenging discrimination and developing community cohesion. We welcome applications from all sections of the community.

Submit your application today with our simple application process

Tottington Primary School Moorside Road, Tottington, Bury, Lancashire, BL8 3HR

Office Manager tottington@prestoleetrust... http://www.tottingtonprimaryschool.org.uk/