Multi-Site Operations & Facilities Coordinator

World Fuel Services Corporation; United Kingdom; On-site; GBP 17,000 - 25,000; Part time

Job summary

World Fuel Services Europe, Ltd. seeks an organised Operations & Facilities Coordinator to support our UK operations across multiple locations.

You'll coordinate maintenance, manage records, and liaise with internal teams and external service providers to keep facilities running smoothly. This role offers varied day-to-day tasks, data entry, reporting, and admin support for site managers, with a flexible part-time schedule (25 hours/week) and opportunities to contribute to process

Qualifications

• Experience in administrative, coordinator, operations support, or business support roles.
• Strong organisational skills and attention to detail.
• Experience coordinating external suppliers, vendors, or contractors.

Responsibilities

• Coordinate and track facilities maintenance requests across multiple UK locations.
• Liaise with internal teams and external service providers to schedule and monitor maintenance activities.
• Maintain accurate records of maintenance requests, work orders, service schedules, and supplier activities.
• Monitor open issues and follow up to ensure maintenance work is completed in a timely manner.
• Track facility-related documentation, asset records, and maintenance logs.
• Support operational teams with day-to-day coordination activities and administrative requirements.
• Provide administrative support to site managers and operational teams.
• Assist with data entry, reporting, and maintaining operational records.
• Prepare reports, presentations, and supporting documentation as required.
• Schedule meetings and coordinate communications across multiple locations.
• Manage correspondence and respond to routine enquiries from internal and external stakeholders.

Skills

Facilities coordination

Record management

Data entry

Reporting

Communications

Multi-site operations

Microsoft Office

Vendor coordination

Administrative support

Tools

Microsoft Excel

Word

Outlook

PowerPoint

Teams

Work order management systems

Job description

World Fuel Services Europe, Ltd. seeks an organised Operations & Facilities Coordinator to support our UK operations across multiple locations.

You'll coordinate maintenance, manage records, and liaise with internal teams and external service providers to keep facilities running smoothly. This role offers varied day-to-day tasks, data entry, reporting, and admin support for site managers, with a flexible part-time schedule (25 hours/week) and opportunities to contribute to process