Facilities Admin Coordinator (Multi-Site)

OCS; Bude; On-site; GBP 21,000 - 27,000; Full time

Benefits offered by this job

Award-Winning Employer

Digital Learning

Retail Perks with Hapi app

Professional Growth

Flexible Pay with Wagestream

Job summary

OCS UK & Ireland is seeking an experienced administrator to provide general support across multiple sites. You will assist the Site Services Team with confidential organisational duties, reporting and communication to ensure smooth operations.

Key duties include coordinating workplace activity, scheduling maintenance, raising purchase orders and maintaining safety and policy compliance. The role requires effective communication and a proactive, flexible mindset.

Qualifications

• Excellent communication skills with customers and staff at all levels.
• Independent worker with proactive, flexible approach and ability to meet deadlines.
• Strong administrative and organisational skills with attention to detail.
• Experience performing a range of administrative duties.
• Positive, can-do attitude with good time management and planning.

Responsibilities

• Provide administration support to the Site Services Team for reporting, engagement and communication across the account.
• Coordinate and plan workplace activity.
• Support the scheduling of maintenance tasks across multiple sites.
• Interface with Helpdesk & CAFM system to ensure closed-loop processes from job initiation to completion.
• Raise purchase orders.
• Coordinate local maintenance deconfliction.
• Ensure work adheres to policies, Health & Safety legislation and statutory requirements.
• Undertake any other reasonable duties as requested by Manager.

Skills

Communication

Independent worker

Administrative skills

Organisational skills

Time management

Microsoft Office

Numerical agility

GCSE Maths & English

Education

GCSE Maths & English

Tools

Microsoft Office

Job description

OCS UK & Ireland is seeking an experienced administrator to provide general support across multiple sites. You will assist the Site Services Team with confidential organisational duties, reporting and communication to ensure smooth operations.

Key duties include coordinating workplace activity, scheduling maintenance, raising purchase orders and maintaining safety and policy compliance. The role requires effective communication and a proactive, flexible mindset.