Part-Time Facilities & Operations Coordinator | Multi-Site

wfscorp; Luton; On-site; GBP 17,000 - 25,000; Part time

Benefits offered by this job

Flexible part-time schedule

Opportunity to support multiple UK UK"

Collaborative and supportive team

Direct impact on business operations

Job summary

World Fuel is seeking a highly organised and proactive Operations & Facilities Coordinator to support our operational teams across multiple UK locations. This part-time role (25 hours per week) is based at Luton Airport and focuses on facilities coordination, supplier communications, record management, and admin support.

You will work closely with site managers to track maintenance, manage records, and ensure efficient operational processes.

Qualifications

• Experience in administrative, coordinator, operations support, or business support roles.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and deadlines.
• Proficiency with Microsoft Office including Excel, Word, Outlook, PowerPoint, and Teams.
• Ability to work independently and take ownership.

Responsibilities

• Coordinate and track facilities maintenance requests across multiple UK locations.
• Liaise with internal teams and external service providers to schedule and monitor maintenance activities.
• Maintain records of maintenance requests, work orders, service schedules, and supplier activities.
• Monitor open issues and follow up to ensure timely completion.
• Track facility-related documentation, asset records, and maintenance logs.
• Provide administrative support to site managers and operational teams.
• Prepare reports, presentations, and supporting documentation.
• Schedule meetings and coordinate communications across multiple locations.
• Manage correspondence and respond to routine enquiries from internal and external stakeholders.
• Maintain organised records to support compliance activities, audits, and operational reviews.

Skills

Organisational skills

Attention to detail

Communication skills

Multitasking

Ownership & accountability

Administrative experience

Tools

Microsoft Office

Excel

Job description

World Fuel is seeking a highly organised and proactive Operations & Facilities Coordinator to support our operational teams across multiple UK locations. This part-time role (25 hours per week) is based at Luton Airport and focuses on facilities coordination, supplier communications, record management, and admin support.

You will work closely with site managers to track maintenance, manage records, and ensure efficient operational processes.