Facilities & Operations Coordinator

wfscorp; Luton; On-site; GBP 17,000 - 25,000; Part time

Benefits offered by this job

Flexible part-time schedule

Opportunity to support multiple UK UK"

Collaborative and supportive team

Direct impact on business operations

Job summary

World Fuel is seeking a highly organised and proactive Operations & Facilities Coordinator to support our operational teams across multiple UK locations. This part-time role (25 hours per week) is based at Luton Airport and focuses on facilities coordination, supplier communications, record management, and admin support.

You will work closely with site managers to track maintenance, manage records, and ensure efficient operational processes.

Qualifications

• Experience in administrative, coordinator, operations support, or business support roles.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and deadlines.
• Proficiency with Microsoft Office including Excel, Word, Outlook, PowerPoint, and Teams.
• Ability to work independently and take ownership.

Responsibilities

• Coordinate and track facilities maintenance requests across multiple UK locations.
• Liaise with internal teams and external service providers to schedule and monitor maintenance activities.
• Maintain records of maintenance requests, work orders, service schedules, and supplier activities.
• Monitor open issues and follow up to ensure timely completion.
• Track facility-related documentation, asset records, and maintenance logs.
• Provide administrative support to site managers and operational teams.
• Prepare reports, presentations, and supporting documentation.
• Schedule meetings and coordinate communications across multiple locations.
• Manage correspondence and respond to routine enquiries from internal and external stakeholders.
• Maintain organised records to support compliance activities, audits, and operational reviews.

Skills

Organisational skills

Attention to detail

Communication skills

Multitasking

Ownership & accountability

Administrative experience

Tools

Microsoft Office

Excel

Job description

At World Fuel, our employees are the key to our global success. We are industry leaders due to the innumerable talents of our approximately 5000 strong professional team. Our people thrive in an entrepreneurial and culturally-diverse environment, where innovative thinking, collaboration and efficient execution are highly valued. Our high-performance culture is what allows us to drive sustained growth. Stronger together, we promote an environment where individuals can thrive.

Operations & Facilities Coordinator | Part Time

Luton Airport, UK (25 Hours per Week)

Help Keep Our UK Operations Running Smoothly

World Fuel is seeking a highly organised and proactive Operations & Facilities Coordinator to support our operational teams across multiple UK locations. In this role, you'll serve as a key point of coordination for facilities activities, supplier communications, record management, and administrative support. Working closely with site managers and operational teams, you'll help ensure maintenance activities are tracked, documentation is maintained, and critical operational processes run efficiently. This is an excellent opportunity for someone who enjoys variety, thrives in a fast-paced environment, and takes pride in keeping things organised while supporting teams across multiple locations.

What You'll Do

Facilities & Operations Coordination

• Coordinate and track facilities maintenance requests across multiple UK locations.
• Liaise with internal teams and external service providers to schedule and monitor maintenance activities.
• Maintain accurate records of maintenance requests, work orders, service schedules, and supplier activities.
• Monitor open issues and follow up to ensure maintenance work is completed in a timely manner.
• Track facility-related documentation, asset records, and maintenance logs.
• Support operational teams with day-to-day coordination activities and administrative requirements.

Administrative Support

• Provide administrative support to site managers and operational teams.
• Assist with data entry, reporting, and maintaining operational records.
• Prepare reports, presentations, and supporting documentation as required.
• Schedule meetings and coordinate communications across multiple locations.
• Manage correspondence and respond to routine enquiries from internal and external stakeholders.

Compliance & Documentation

• Maintain organised records to support compliance activities, audits, and operational reviews.
• Ensure documentation is accurate, complete, and readily accessible.
• Support site readiness by maintaining compliance records and required documentation.
• Identify opportunities to improve administrative processes, reporting, and overall efficiency.

What We're Looking For

Required Qualifications

• Previous experience in an administrative, coordinator, operations support, or business support role.
• Strong organisational skills and exceptional attention to detail.
• Ability to manage multiple priorities and competing deadlines.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office, including Excel, Word, Outlook, PowerPoint, and Teams.
• Ability to work independently, take ownership, and follow through on commitments.

Preferred Qualifications

• Experience supporting facilities, maintenance, engineering, or operational teams.
• Experience coordinating external suppliers, vendors, or contractors.
• Familiarity with work order management systems or multi-site operations.
• Experience within aviation, logistics, transportation, or other operational environments.

Why Join World Fuel?

• Flexible part-time schedule (25 hours per week).
• Opportunity to support multiple UK operational locations.
• Visible role with direct impact on business operations.
• Collaborative and supportive team environment.
• Opportunity to contribute to process improvements and operational excellence.

Ready to Make an Impact?

Join World Fuel and play an important role in supporting the teams that keep our operations running safely, efficiently, and effectively across the UK. Your coordination, organisation, and attention to detail will help drive operational success every day.

World Fuel Services Europe, Ltd.

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