Facilities & Operations Coordinator

World Fuel Services; Luton; Presencial; GBP 18.000 - 24.000; A tiempo parcial

Ventajas ofrecidas por este puesto de trabajo

Flexible schedule

Multi-location exposure

Collaborative team environment

Descripción de la vacante

World Fuel Services Europe, Ltd. seeks an Operations & Facilities Coordinator to support UK operations from Luton Airport. You will coordinate facilities maintenance, liaise with service providers, and manage records across multiple locations.

The role combines administration with operations support in a fast-paced environment. Ideal candidates have strong organisational skills, attention to detail, and experience with MS Office.

Formación

• Previous administrative, coordinator, operations support, or business support experience.
• Strong organisational skills and exceptional attention to detail.
• Ability to manage multiple priorities and competing deadlines.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office including Excel, Word, Outlook, PowerPoint and Teams.
• Ability to work independently, take ownership and follow through on commitments.

Responsabilidades

• Coordinate and track facilities maintenance requests across multiple UK locations.
• Liaise with internal teams and external service providers to schedule maintenance activities.
• Maintain accurate records of maintenance requests, work orders, service schedules and supplier activities.
• Monitor open issues and follow up to ensure maintenance work is completed promptly.
• Track facility-related documentation, asset records and maintenance logs.
• Support operational teams with day-to-day coordination activities and administrative requirements.
• Provide administrative support to site managers and operational teams.
• Assist with data entry, reporting and maintaining operational records.
• Prepare reports, presentations and supporting documentation as required.
• Schedule meetings and coordinate communications across multiple locations.
• Manage correspondence and respond to routine enquiries from stakeholders.

Conocimientos

Organisational skills

Attention to detail

Multitasking

Communication skills

Independent worker

Herramientas

Microsoft Office

Excel

Word

Outlook

PowerPoint

Teams

Descripción del empleo

At World Fuel, our employees are the key to our global success. We are industry leaders due to the innumerable talents of our approximately 5000 strong professional team. Our people thrive in an entrepreneurial and culturally-diverse environment, where innovative thinking, collaboration and efficient execution are highly valued. Our high-performance culture is what allows us to drive sustained growth. Stronger together, we promote an environment where individuals can thrive.

Operations & Facilities Coordinator | Part Time Luton Airport, UK (25 Hours per Week)

Help Keep Our UK Operations Running Smoothly World Fuel is seeking a highly organised and proactive Operations & Facilities Coordinator to support our operational teams across multiple UK locations. In this role, you'll serve as a key point of coordination for facilities activities, supplier communications, record management, and administrative support. Working closely with site managers and operational teams, you'll help ensure maintenance activities are tracked, documentation is maintained, and critical operational processes run efficiently. This is an excellent opportunity for someone who enjoys variety, thrives in a fast-paced environment, and takes pride in keeping things organised while supporting teams across multiple locations.

What You'll Do

Facilities & Operations Coordination

• Coordinate and track facilities maintenance requests across multiple UK locations.
• Liaise with internal teams and external service providers to schedule and monitor maintenance activities.
• Maintain accurate records of maintenance requests, work orders, service schedules, and supplier activities.
• Monitor open issues and follow up to ensure maintenance work is completed in a timely manner.
• Track facility-related documentation, asset records, and maintenance logs.
• Support operational teams with day-to-day coordination activities and administrative requirements.

Administrative Support

• Provide administrative support to site managers and operational teams.
• Assist with data entry, reporting, and maintaining operational records.
• Prepare reports, presentations, and supporting documentation as required.
• Schedule meetings and coordinate communications across multiple locations.
• Manage correspondence and respond to routine enquiries from internal and external stakeholders.

Compliance & Documentation

• Maintain organised records to support compliance activities, audits, and operational reviews.
• Ensure documentation is accurate, complete, and readily accessible.
• Support site readiness by maintaining compliance records and required documentation.
• Identify opportunities to improve administrative processes, reporting, and overall efficiency.

What We're Looking For

Required Qualifications

• Previous experience in an administrative, coordinator, operations support, or business support role.
• Strong organisational skills and exceptional attention to detail.
• Ability to manage multiple priorities and competing deadlines.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office, including Excel, Word, Outlook, PowerPoint, and Teams.
• Ability to work independently, take ownership, and follow through on commitments.

Preferred Qualifications

• Experience supporting facilities, maintenance, engineering, or operational teams.
• Experience coordinating external suppliers, vendors, or contractors.
• Familiarity with work order management systems or multi-site operations.
• Experience within aviation, logistics, transportation, or other operational environments.

Why Join World Fuel?

• Flexible part-time schedule (25 hours per week).
• Opportunity to support multiple UK operational locations.
• Visible role with direct impact on business operations.
• Collaborative and supportive team environment.
• Opportunity to contribute to process improvements and operational excellence.

Ready to Make an Impact?

Join World Fuel and play an important role in supporting the teams that keep our operations running safely, efficiently, and effectively across the UK. Your coordination, organisation, and attention to detail will help drive operational success every day.

#WFS #LI-JH1

World Fuel Services Europe, Ltd. At World Fuel, our people "Fuel Their Careers". We work in more than 150 locations worldwide and come from a diverse range of cultural backgrounds that offer an equally diverse range of skills. As a global leader in the fuel industry, World Fuel offers exceptional individuals the opportunity to become part of a truly successful international corporation. We are proud to be among the Fortune 100 companies.