Facilities & Operations Coordinator

World Fuel Services Corporation; United Kingdom; On-site; GBP 17,000 - 25,000; Part time

Job summary

World Fuel Services Europe, Ltd. seeks an organised Operations & Facilities Coordinator to support our UK operations across multiple locations.

You'll coordinate maintenance, manage records, and liaise with internal teams and external service providers to keep facilities running smoothly. This role offers varied day-to-day tasks, data entry, reporting, and admin support for site managers, with a flexible part-time schedule (25 hours/week) and opportunities to contribute to process

Qualifications

• Experience in administrative, coordinator, operations support, or business support roles.
• Strong organisational skills and attention to detail.
• Experience coordinating external suppliers, vendors, or contractors.

Responsibilities

• Coordinate and track facilities maintenance requests across multiple UK locations.
• Liaise with internal teams and external service providers to schedule and monitor maintenance activities.
• Maintain accurate records of maintenance requests, work orders, service schedules, and supplier activities.
• Monitor open issues and follow up to ensure maintenance work is completed in a timely manner.
• Track facility-related documentation, asset records, and maintenance logs.
• Support operational teams with day-to-day coordination activities and administrative requirements.
• Provide administrative support to site managers and operational teams.
• Assist with data entry, reporting, and maintaining operational records.
• Prepare reports, presentations, and supporting documentation as required.
• Schedule meetings and coordinate communications across multiple locations.
• Manage correspondence and respond to routine enquiries from internal and external stakeholders.

Skills

Facilities coordination

Record management

Data entry

Reporting

Communications

Multi-site operations

Microsoft Office

Vendor coordination

Administrative support

Tools

Microsoft Excel

Word

Outlook

PowerPoint

Teams

Work order management systems

Job description

World Fuel is seeking a highly organised and proactive Operations & Facilities Coordinator to support our operational teams across multiple UK locations. In this role, you'll serve as a key point of coordination for facilities activities, supplier communications, record management, and administrative support. Working closely with site managers and operational teams, you'll help ensure maintenance activities are tracked, documentation is maintained, and critical operational processes run efficiently. This is an excellent opportunity for someone who enjoys variety, thrives in a fast-paced environment, and takes pride in keeping things organised while supporting teams across multiple locations.

What You’ll Do Facilities & Operations Coordination

• Coordinate and track facilities maintenance requests across multiple UK locations.
• Liaise with internal teams and external service providers to schedule and monitor maintenance activities.
• Maintain accurate records of maintenance requests, work orders, service schedules, and supplier activities.
• Monitor open issues and follow up to ensure maintenance work is completed in a timely manner.
• Track facility-related documentation, asset records, and maintenance logs.
• Support operational teams with day-to-day coordination activities and administrative requirements.

Administrative Support

• Provide administrative support to site managers and operational teams.
• Assist with data entry, reporting, and maintaining operational records.
• Prepare reports, presentations, and supporting documentation as required.
• Schedule meetings and coordinate communications across multiple locations.
• Manage correspondence and respond to routine enquiries from internal and external stakeholders.

Compliance & Documentation

• Maintain organised records to support compliance activities, audits, and operational reviews.
• Ensure documentation is accurate, complete, and readily accessible.
• Support site readiness by maintaining compliance records and required documentation.
• Identify opportunities to improve administrative processes, reporting, and overall efficiency., Flexible part-time schedule (25 hours per week).
• Opportunity to support multiple UK operational locations.
• Visible role with direct impact on business operations.
• Collaborative and supportive team environment.
• Opportunity to contribute to process improvements and operational excellence.
  Previous experience in an administrative, coordinator, operations support, or business support role.
• Strong organisational skills and exceptional attention to detail.
• Ability to manage multiple priorities and competing deadlines.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office, including Excel, Word, Outlook, PowerPoint, and Teams.
• Ability to work independently, take ownership, and follow through on commitments., Experience supporting facilities, maintenance, engineering, or operational teams.
• Experience coordinating external suppliers, vendors, or contractors.
• Familiarity with work order management systems or multi-site operations.
• Experience within aviation, logistics, transportation, or other operational environments., Join World Fuel and play an important role in supporting the teams that keep our operations running safely, efficiently, and effectively across the UK. Your coordination, organisation, and attention to detail will help drive operational success every day. At World Fuel, our employees are the key to our global success. We are industry leaders due to the innumerable talents of our approximately 5000 strong professional team. Our people thrive in an entrepreneurial and culturally-diverse environment, where innovative thinking, collaboration and efficient execution are highly valued. Our high-performance culture is what allows us to drive sustained growth. Stronger together, we promote an environment where individuals can thrive., Please note that by submitting an employment application you consent to World Fuel Services processing your information for this role and potentially for future employment opportunities, in accordance with applicable laws. To learn more about how we protect and/or process personal information, please visit the WFS Privacy Center at: https://www.wfscorp.com/en/privacy-center.
• World Fuel Services Europe, Ltd.