Medical Recruitment Administration Officer

North Cumbria Integrated Care NHS Foundation Trust; Carlisle; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading healthcare provider in Carlisle is seeking a Medical Recruitment Administration Officer to oversee the end-to-end recruitment process within the NHS. The role requires a detail-oriented individual with excellent communication and multitasking abilities. Key responsibilities include coordinating interview panels and ensuring compliance with NHS recruitment standards. Ideal candidates will have previous experience in an administrative role and familiarity with NHS systems. This full-time position offers a supportive work environment, where you will be part of a dedicated team focused on delivering quality healthcare services.

Benefits

27-day holiday scheme rising to 33 after 10 years

NHS Discounts

Salary Sacrifice schemes including lease cars and Cycle to Work

Vivup counselling service

Qualifications

• Experience working in a busy recruitment or administration team.
• Ability to work independently and as part of a team.
• Flexibility in working patterns and ability to adapt to new systems.

Responsibilities

• Coordinate interview panels for consultant recruitment.
• Liaise with recruiting managers for efficient processing of candidates.
• Administer the end-to-end recruitment process including pre-employment checks.

Skills

Excellent communication skills

Attention to detail

Ability to multi-task

Interpersonal skills

Problem solving

Education

NVQ 3 in Administration or equivalent

Tools

MS Office Suite

NHS Jobs / ESR

Job description

Go back North Cumbria Integrated Care NHS Foundation Trust

Medical Recruitment Administration Officer

The closing date is 10 February 2026

INTERNAL ONLY TO NORTH CUMBRIA INTEGRATED CARE NHS FOUNDATION TRUST (NCIC) EMPLOYEES ONLY

Medical Recruitment Administration Officer 37.5 hours , Permanent.

NCIC NHS Foundation Trust are seeking a Medical Recruitment Officer to join our busy recruitment team.

Our ideal candidate will have excellent communication skills, experience of working in a busy recruitment or administration team, an eye for detail and the ability to multi-task and prioritise your workload effectively working to tight deadlines.

A high degree of accuracy is required for the role and knowledge of HR processes and equality and diversity would be advantageous. You will need to be a strong communicator as the role will require you to liaise with all levels of staff, newly appointed recruits and potential candidates looking to join the Trust.

The role will predominantly be responsible for the end to end transactional service for all medical and dental recruitment drives (dealing with all doctors from Foundation level through to Consultants and Dentists). You will be expected to co-ordinate interview panels for consultant recruitment which will involve communication with relevant Royal College representatives and senior members of the Trust. The role will also involve requesting and issuing Certificate of Sponsorships for overseas recruits who require a visa and assisting them with advice and support for their smooth transition to the UK.

Previous applicants need not apply.

Main duties of the job

The role will require you to work as part of a team and on your own initiative, liaising with Recruiting Managers throughout the organisation ensuring successful candidates are processed efficiently and accurately.

You will be part of a supportive and proactive team who are responsible for administering our end to end recruitment process from advertising vacancies through to carrying out pre-employment checks and issuing employment contracts.

Previous experience using the NHS jobs system / Trac Recruitment system, ESR (electronic staff record) system or knowledge of UKVI and the sponsor management system is desirable but not essential as full training will be given.

About us

At NCIC, we have an ambition to deliver outstanding healthcare services to the population of North Cumbria. The Trust is committed to creating a centre of excellence in providing rural and remote healthcare and provides a wide range of community and acute services throughout our county.

Our 5 key principles demonstrate our belief in the delivery of 'safe, high quality care every time':

Being a clinically led organisation

Quality and safety at the heart of our Trust

A positive patient experience every time

A great place to work

Managing our money well

As an organisation we are serious about supporting a diverse workforce that reflects our local community and are very much focused on being an inclusive and compassionate place to work.

Across the North East and North Cumbria we are working together to deliver our ambition to be the greenest region in England by 2030. All staff are expected to support sustainability.

Job responsibilities

JOB DESCRIPTION:

Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.

CERTIFICATE OF SPONSORSHIP

Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL). Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment.Any applicants who do not meet the eligibility criteria will not be progressed. For further information visit theUK Visas and Immigration website (Opens in a new tab).

If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview.

Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies.

Disclosure and Barring Service:

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post:

Standard Check: £21.50 + Administration cost of £6.50 = £28.00. Deducted from salary over a 4 month period or a one-off payment.

Enhanced Check: £49.50 + administration cost of £6.50 = £56.00. Deducted from salary over a 4 month period or a one-off payment.

NCIC can offer successful future employees the following benefits:

27-day holiday scheme rising to 33 after 10 years

NHS Discounts*

Salary Sacrifice schemes including lease cars and Cycle to Work*

Vivup is a free, confidential counselling and information service to assist with personal or work-related problems

*Subject to eligibility

Please ensure that you document evidence of meeting all the essential criteria in the supporting information.

If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.

Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date.

Person Specification

Qualifications

• NVQ 3 in Administration or equivalent qualification or knowledge

Knowledge

• Understanding of administrative processes and systems in a busy environment
• Good working knowledge of MS Office Suite
• Awareness of equality and diversity in relation to recruitment.
• Knowledge of NHS Terms and Conditions of Service
• Knowledge of right to work principles
• Knowledge of ESR and NHS Jobs and how they support recruitment in the NHS
• Recruitment processes
• NHS Standards related to recruitment, i.e. pre-employment checks
• Knowledge of equal opportunities legislation relating to recruitment

Experience

• Managing changing priorities in the working day
• Working in a busy office environment
• Use of NHS Jobs / ESR
• End to end recruitment Processes
• Carrying out pre-employment checks
• Well developed communication and interpersonal skills
• Developing relationships with peers
• Excellent attention to detail
• Problem solving and the ability to provide telephone support and required training to managers.
• Excellent computer / keyboard skills.
• Able to work independently and as a member of a team
• Ability to prioritise work to meet deadlines
• Ability to produce and maintain a high standard of work
• Ability to learn and adapt to new systems and ways of working

Other Requirements

• Flexible to working patterns
• The ability to travel independently of public transport (Due to site locations)

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

North Cumbria Integrated Care NHS Foundation Trust