Medical Personal Assistant

Greater Manchester Mental Health NHSFT; Prestwich; On-site; GBP 27,000 - 31,000; Full time

Job summary

A leading mental health service provider in the UK is seeking a Band 4 Medical Personal Assistant to provide comprehensive administrative support to consultants and clinical staff. The role requires strong organisational skills and knowledge of medical terminology, with a commitment to high-quality service delivery. Ideal candidates will have NHS experience and relevant qualifications. This position offers a salary range of £27,485 to £30,162, complemented by excellent benefits including annual leave and professional development opportunities.

Benefits

27 days annual leave plus bank holidays

Cycle to work scheme

Salary sacrifice car scheme

Blue Light Card Discounts

Qualifications

• 2 years previous medical secretary experience or equivalent demonstrative experience.
• NHS experience, preferably in a mental health setting.
• Ability to work under tight deadlines.

Responsibilities

• Provide comprehensive PA support to multiple consultants and clinical staff.
• Maintain electronic and paper filing systems accurately.
• Coordinate the referral system effectively.

Skills

Organisational skills

Knowledge of medical terminology

Leadership/supervisory skills

Minute taking

Experience of working as part of a team

Education

Relevant Level 3 competency based qualification (RSA/OCR/NVQ/Business Admin)

Tools

EPR system (GMMH Paris System)

Job description

An exciting opportunity has arisen for an enthusiastic and highly organised Band 4 Medical Personal Assistant (37.5 hours per week) to work with the CAMHS Specialist services at Junction 17. We are seeking an medical personal assistant with a can-do attitude who enjoys working in a large team and demonstrates a commitment to delivering high quality administration support in an efficient and timely manner.

If you enjoy working in a fast paced busy work environment, have a flexible approach and have the ability to adapt to changing priorities then CAMHS Specialist services offers an excellent opportunity to develop your skills and progress your career aspirations.

Previous applicants need not apply

Please note - This role is not eligible for sponsorship unless you meet criteria by temporary exemption from current changes to immigration rules put in force on 22/07/2025. Separate provisions are applied to workers who have been sponsored and held continuously Skilled Worker visa since prior to 04/04/2024.

Main duties of the job

To provide a full and comprehensive PA role to multiple consultants, clinical staff and members of the multi-disciplinary team within the Specialist Services Care Group.

You will be a well organised and experienced administrator with knowledge of medical terminology. You will ensure all consultants and clinicians within your area of responsibility are organised and equipped to fulfil their responsibilities. Appropriate electronic and paper filing systems will be maintained, along with coordinating their clinical activities.

To carry out all relevant tasks pertinent to the Specialist role of the Consultant Psychiatrists.

This role will be responsible for the effective coordination of the referral system.

About us

Greater Manchester Mental Health (GMMH) Foundation Trust employs over 7000 members of staff, who deliver services from more than122locations.

We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford,Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the north west of England and beyond.

Greater Manchester is one of the world's most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options.

Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity.

Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users.

Job responsibilities

Please see attached job description and person specification

• 27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years
• Cycle to work scheme
• Salary sacrifice car scheme
• Blue Light Card Discounts

Person Specification

Qualifications

• Relevant Level 3 competency based qualification (RSA/OCR/NVQ/Business Admin)

Experience

• Experience of EPR system (GMMH Paris System)
• Evidence of Leadership/supervisory skills
• 2 years previous medical Secretary experience or equal demonstrative experience
• Evidence of leadership/supervisory skills
• Knowledge of referrals, admission, discharge procedures and processes
• NHS experience, preferably in a MH setting
• Minute taking experience
• Experience of working as part of a team/tight deadlines

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

£27,485 to £30,162 a yearper annum pro rata