Marketing & Communications Officer

New Appointments Group Ltd; Bromley; On-site; GBP 42,000 - 55,000; Full time

Job summary

A reputable recruitment agency is seeking an experienced Executive Assistant to support the CEO. This role requires at least 5 years of experience assisting Senior Executives along with advanced skills in Microsoft Office and Canva. The successful candidate will manage multiple priorities in a fast-paced environment, ensuring the CEO's office operates efficiently. Employee benefits include a health cash plan, a pension scheme, and generous leave policies.

Benefits

Health cash plan

Pension scheme

28 days annual leave plus bank holidays

Complimentary breakfast and refreshments

Qualifications

• Minimum of 5 years' experience supporting CEOs, Senior Executives, or Directors.
• Minimum of 4 years' experience in business report writing and presentations.
• Exceptional organisation, planning, multitasking, and communication skills.

Responsibilities

• Provide day to day support to the CEO including diary management and travel arrangements.
• Assist with preparation of agendas and minute-taking for Board processes.
• Identify and implement improvements in administrative processes to increase efficiency.

Skills

Organisation

Communication

Multitasking

Planning

Education

Degree level or equivalent

Tools

Microsoft Office 365

PowerPoint

Canva

Asana

Job description

Executive Assistant

Location: Bromley
Salary: £42,000 - £55,000
Hours: Full-time, 37.5 hours per week (Monday to Friday, 8am-6pm)

The Role

We are seeking a highly organised and proactive Executive Assistant to provide top-level support to the CEO. The successful candidate will have a minimum of five years' experience supporting C-suite executives and will thrive as the central point of coordination within a fast-paced, small team environment. This is a key role suited to someone who enjoys managing competing priorities, anticipating needs, and operating with discretion in a busy organisation.

Key Responsibilities

• Provide day to day support to the CEO, including dairy management, travel arrangements, venue bookings, report writing and presentations using PowerPoint and Canva
• Support full Board and Governance processes, including preparation of agendas and Board packs, minute-taking, action tracking, and coordination of follow-up actions
• Assist with organisational projects by updating task lists, scheduling actions, following up with colleagues, and monitoring deadlines to ensure timely delivery
• Prepare CEO briefings, draft and proofread executive-level correspondence, reports, and presentations, ensuring clarity, accuracy, and professional standards
• Maintain digital files and records in an organised manner, ensure version control, update registers, and use task management systems (using Asana) to track and follow up actions
• Identify and implement improvements in administrative processes, workflows, and tools to increase efficiency, accuracy, and effectiveness of the CEO's office

Person Specifications

• Minimum of 5 years' experience supporting CEO's or Senior Executives or Directors
• Minimum 4 years' experience in business report writing and presentations
• Degree level or equivalent required
• Advanced Microsoft Office 365, Canva and PowerPoint
• Exceptional organisation, planning, multitasking, and communication skills
• Proactive, reliable, discreet, and able to work independently

Employee Benefits

• Health cash plan, Employee Assistance Programme, wellness discounts
• Pension scheme, referral schemes, season ticket loans, cycle scheme
• Holiday: 28 days annual leave plus bank holidays, increasing by one day per year and capped
• Generous maternity/paternity leave, paid parental leave
• Complimentary breakfast and refreshments, free parking and wellbeing activities

The successful candidate will be required to have a basic DBS check and the full Right To Work in the UK.

Email: [e-mail]

We are committed to fostering a diverse and inclusive environment in line with the Equality Act 2010. All qualified applicants will be considered regardless of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. New Appointments Group acts as an Employment Agency for permanent roles and as an Employment Business for temporary roles.