Marketing and Events Specialist x 3

AbbVie; Taplow; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading biopharmaceutical company is seeking a Meeting & Events Co-ordinator to manage and execute high-profile external events. The role requires strong compliance with the ABPI Code of Practice and involves logistical arrangements, vendor management, and event planning. Successful candidates will have a solid background in event management and the ability to foster strong vendor relationships. The position is located in Taplow, England and aims to deliver exceptional and compliant meeting experiences across the organization.

Qualifications

• Strong background in event coordination and management.
• Implementation of compliance with ABPI Code of Practice.
• Experience in vendor management and contract negotiation.

Responsibilities

• Collaborate with Brand Teams for external meeting plans.
• Oversight of Meetings Approval Process and vendor management.
• Coordinate logistics for medical education and congresses.
• Identify and resolve logistical challenges.

Job description

• The Meeting & Events Co-ordinator will work in collaboration with AbbVie's Brand Teams to bring external meeting plans to life, ensuring all activities are fully compliant with the ABPI Code of Practice and AbbVie Policies.
• This role offers exposure to a diverse array of high-profile external events, providing the opportunity deliver impactful experiences across the organisation
• Through logistical arrangements, venue sourcing, meeting planning and onsite management, deliver exceptional and compliant meeting and event experiences to advance AbbVie's strategic goals.
• Provide full oversight of the Meetings Approval Process (MAP) and ensure all contracting, compliance, and vendor management steps are completed accurately and efficiently and in compliance with AbbVie Policies and the ABPI Code
• Foster collaborative relationships with vendors and compliant meeting and event venues to drive continued innovation in events management and uphold AbbVie's high standards., Coordinate and oversee all logistics, documentation, and contracting for AbbVie scientific and educational meetings. Ensure excellence in meetings and events (M&E) coordination and maintain full compliance with AbbVie policies and the ABPI Code of Practice.
• Coordinate logistics when supporting Professional (HCP) continuous medical education/support for attendance to scientific/educational third-party congresses including registration, travel, and accommodation. Manage all aspects of the contracting process for venues and logistics, including negotiation and execution of Master Service Agreements (MSAs).
• Lead vendor management efforts, including comprehensive oversight of third-party due diligence process, vendor management compliance processes (Pharmacovigilance, Quality Assurance, data Privacy regulations, etc.), vendor invoicing, reporting, and day-to-day communications.
• Deliver feedback and provide annual compliance and ABPI Code training and support to vendors.
• Proactively identify and resolve logistical or compliance challenges, ensuring every event meets AbbVie's quality, compliance, and attendee satisfaction standards.
• Support ongoing process improvements